Procurement and Administration Officer job at Salaam Bank | Apply Now

Strategy:

• Development and management of key suppliers, internal operation of procurement function and coordination of purchasing with other functions within the bank, and efforts to meet or exceed bank’s expectations.

• Enforcement of all SLAs relating to Procurement and their reviews.

Strategy:

• Carryout business case validations and ensure best value for money.

• Advise Senior Management on all aspects of procurement.

Risk Management and Compliance:

• Ensure compliance of the procurement and vendor management policy and give guidance to internal & external parties on matters regarding the policy

• Manage and respond to all Audit issues raised in regards to Procurement. Maintain an audit ready environment for both internal and external audits

  
  

Administrative:

• Procure assets of the Bank in accordance with Top finance Bank’s administrative policies and procedures Manual.

• Manage inventory / stationery and office supplies in accordance to the bank.

• Manage transport and logistics in line with the Bank’s policies and procedures.

• Maintain a register for office assets and ensure that each asset is engraved.

• Analyse request for purchase to determine whether to approve for competitive bids.

• Process invoices and ensure timely payment of suppliers and venders.

• Raise local purchase orders and relate documentation in the procurement process for approved procurement.

• Develop and maintain a suppliers list for quick identification of different suppliers of categories of goods, work and services as when the need arises.

• Ensure vehicles are in sound working conditions at all times and review their cycle maintenance records monthly.

• Review monthly fuel consumption for vehicles and generators to ensure proper utilization

• Ensure sufficient stocks of inventory are held in store to meet forecast demand and establish and implement Re-order level for all inventory stocks held in store.

Departmental planning and operational Management:

• Preparation & implementation of Procurement Plans with key departments

• Preparation of monthly spend reports for Procurement.

• Process Payments for all logistics services, verify that all invoices of goods and services are analysed, approved and paid in time to avoid termination of services and complain from suppliers.

• Identify & Initiate cost cutting measures with the aim of reducing cost without compromising service quality

• Undertake market research as well as bench mark with the market to ensure the bank gets value for money

• Enhance internal customer self-service and building internal customer relationships.

• Ensure that activities and tasks are tracked weekly and a report is shared with the manager.

• Manage vendor on boarding and ensure vendor prequalification documents are maintained and up to date.

• Manage contracts and corresponding SLAs for suppliers checking the validity, renewal, review of the necessary clauses and share the report with the manager for action

• Providing a monthly update on contracts that are due to expire 3 months prior to renewal.

Financial Responsibility

• Responsible for the administration and procurement Budget (CapEx & OpEx)

• Tendering for all the services within Logistics and ensure the prices being used are competitive

• Monitor and review budgets by undertaking cost/budget analysis and highlighting any cost changes.