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Procurement & Logistics Assistant – Makere job at International Organization for Migration (IOM) | Apply Now
Kigoma, Tanzania
Full Time
Are you looking for Procurement Jobs Tanzania 2024 today?, then you might be interested in Procurement & Logistics Assistant – Makere job at International Organization for Migration (IOM)
Established in 1951, the International Organization for Migration (IOM) is a leading intergovernmental organization dedicated to promoting humane and orderly migration for the benefit of migrants and society. With 175 member states and a presence in over 100 countries, IOM provides operational assistance to migrants, including refugees, internally displaced persons, and migrant workers. The organization fosters a work culture rooted in core values such as integrity, transparency, and accountability, offering employees opportunities to engage in impactful work that addresses global migration challenges.
IOM's innovative approach combines policy development, research, and direct assistance, aiming to enhance migration governance and protect migrant rights. As a related organization of the United Nations, IOM collaborates with various UN agencies and partners to advance global migration agendas. For more information, visit their website at www.iom.int.
Procurement & Logistics Assistant – Makere job at International Organization for Migration (IOM)
International Organization for Migration (IOM)
Under the overall supervision of the Chief of Mission and the direct supervision of the Procurement & Logistics Officer, the successful candidate will be responsible for the carrying-out the following duties and responsibilities:
Organize and oversee all procurement activities, in line with the needs of the IOM Dar es salaam and according to the IOM Procurement Policy. Set up and implement appropriate mechanisms to avid fraud and ensure transparency.
Process purchase requisitions (PR), request for quote (RFQ) with vendor/s preparation of bid analysis summaries (BAS) followed by financial preparation of purchase order (RO).
Ensure all procurement documents are routed for approval using the IOM authorization matrix as applicable for the mission in the Republic of Tanzania.
Prepare Request for payment (RFP) documents and close purchase orders when all consignment is received; submit RFP copies with supporting documentation to the accounts unit.
On a local level, liaise with customs and revenue officials to facilitate clearance of IOM consignment, as required by the country law.
Keep and update an inventory list and tracking system of all IOM assets in Dar es Salaam and set up/streamline procedures to manage and safeguard all IOM Dar es Salaam assets/supplies. Take care of disposal of assets according to IOM procedures.
Keep all vehicles’ registration documents, taxes and stamps according to laws and regulations in force.
Liaise with IOM Administration in Dar es salaam, to ensure that all IOM assets in Dar es Salaam are insured all times through a reputable Insurance Company under the best terms and conditions. Follow up on any claims that may arise.
Organize maintenance of all office equipment (excluding IT equipment) and security of Dar es salaam Office and guarantee a continued supply of all essential utilities.
Maintain a file for each vehicle including copies of purchase invoice, insurance and other relevant documents.
Undertake IOM Dar es salaam clearing & Forwarding assignments. Advise on importation & exportation of any duty-free commodities and assist international staff in obtaining documents/licenses/exemptions etc. as and when appropriate.
Perform any other related task as requested.
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SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
Holder of a Secondary School Diploma, with 4 years’ working experience; or
Bachelor’s Degree combined with 2 years working experience in law (LLB) or related field.
Experience
Experience in International, Public Procurement or Contracts and Supplier Management is required.
Knowledge of legal aspects of contract management will be an added advantage
Ability to work under pressure and meet deadlines
Skills
Strong Computer skills especially in Ms Excel, Word and Outlook
Languages
For all applicants, fluency in English and Kiswahili is required (oral and written).
Core Competencies – behavioural indicators (Level 1)
Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators (Level 1) (applicable only if position is with direct reports)
Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
Humility: Leads with humility and shows openness to acknowledging own shortcomings.
Required Skills
Strong Computer skills especially in Ms Excel, Word and Outlook
APPLICATIONS FOR THIS POSITION MUST BE ONLINE
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