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Job Summary
Job Title:
Principal Procurement Officer
Employer:
Hoima City Service Commission
Location:
Hoima, Uganda
Country:
Contract Type:
Full-time
Job Category:
Procurement Jobs
Number of Positions:
1
Deadline:
Wednesday, 1 May 2024
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Principal Procurement Officer job at Hoima City Service Commission | Apply Now
Hoima, Uganda
The Hoima City Service Commission is a statutory body established under Uganda's Local Governments Act, tasked with overseeing the recruitment, appointment, confirmation, and disciplinary control of personnel within Hoima City's public service. Its mission aligns with the broader goal of serving the community through coordinated service delivery based on national priorities and significant local needs to promote sustainable development.
Recognized for its pivotal role in human resource management at the local government level, the commission operates within the legal frameworks provided by the Ugandan Constitution and the Public Service Act. The work culture emphasizes integrity, independence, confidentiality, merit, fairness, and impartiality, reflecting the core values upheld by Uganda's Ministry of Public Service. Job opportunities facilitated by the commission span various departments within the city's administration, adhering to transparent recruitment processes.
The commission's evolution is intertwined with Hoima's transformation from a district to a city, adapting its functions to meet the growing administrative demands. Innovations include adopting merit-based recruitment systems to enhance public service efficiency. While its operations are primarily focused within Hoima City, the commission's adherence to national policies ensures alignment with broader governmental objectives. Through its mandate, the commission contributes to corporate social responsibility by promoting equitable employment practices and enhancing public sector performance. For more information, visit the Hoima City official website at www.hoimacity.go.ug.
Are you looking for Procurement Jobs in Uganda 2024? If yes, then you might be interested in Principal Procurement Officer job at Hoima City Service Commission
Full-time
Principal Procurement Officer job at Hoima City Service Commission
Hoima City Service Commission
Job Description
As the Principal Procurement Officer, your role involves overseeing the procurement activities of an organization, ensuring efficient purchasing processes, and obtaining goods and services at the best value while adhering to procurement regulations and ethical standards
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Strategic Procurement Planning: Develop and implement procurement strategies aligned with the organization's goals and objectives. This includes forecasting procurement needs, identifying cost-saving opportunities, and optimizing supply chain processes.
Policy Development and Implementation: Develop and enforce procurement policies, procedures, and guidelines in compliance with regulatory requirements and organizational standards. Ensure transparency, fairness, and integrity in the procurement process.
Vendor Management: Identify and evaluate potential suppliers, negotiate contracts and terms, and establish vendor relationships. Monitor vendor performance, resolve disputes, and address issues to ensure compliance with contract terms and service level agreements.
Sourcing and Contracting: Lead sourcing initiatives to identify potential suppliers, solicit bids and proposals, evaluate vendor proposals, and award contracts. Develop contract terms and conditions, including pricing, delivery terms, and quality standards.
Bid Management: Manage the bidding process for procurement opportunities, including drafting bid documents, evaluating bids, and selecting qualified suppliers. Ensure compliance with procurement regulations and ethical standards.
Procurement Operations: Oversee day-to-day procurement operations, including purchase requisition processing, purchase order issuance, and invoice verification. Ensure timely and accurate processing of procurement transactions.
Supplier Diversity and Sustainability: Promote supplier diversity and sustainability initiatives by identifying opportunities to engage diverse suppliers and incorporate sustainability criteria into procurement decisions.
Risk Management: Identify and mitigate procurement risks, such as supply chain disruptions, vendor failures, and contract disputes. Develop contingency plans and alternative sourcing strategies to minimize risk exposure.
Compliance and Ethics: Ensure compliance with procurement laws, regulations, and policies. Uphold ethical standards in procurement practices, including avoiding conflicts of interest, bribery, and unethical behavior.
Performance Monitoring and Reporting: Monitor procurement performance metrics, such as cost savings, supplier performance, and procurement cycle times. Generate reports and analytics to track procurement outcomes and identify areas for improvement.
Training and Capacity Building: Provide training and guidance to staff involved in procurement activities to ensure compliance with procurement policies and procedures. Build procurement capacity within the organization through training initiatives and knowledge sharing.
Stakeholder Engagement: Collaborate with internal stakeholders, such as department heads, finance, legal, and senior management, to understand their procurement needs and priorities. Communicate procurement plans and outcomes to stakeholders and solicit feedback to improve procurement processes.
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
Education: A bachelor's degree in business administration, supply chain management, procurement, or a related field is typically required. A master's degree or professional certifications (e.g., Certified Professional in Supply Management, Certified Public Procurement Officer) may be preferred.
Experience: Typically, 5+ years of progressive experience in procurement, including supervisory or leadership roles, is required. Experience in public procurement, government contracting, or procurement in regulated industries is highly desirable.
Procurement Knowledge: A thorough understanding of procurement principles, practices, and regulations is essential. Knowledge of procurement laws, contract management, sourcing strategies, and supplier management is critical for success in this role.
Negotiation Skills: Strong negotiation skills are necessary for securing favorable contract terms, resolving vendor disputes, and achieving cost savings. The ability to negotiate effectively while maintaining positive vendor relationships is key.
Analytical Abilities: Strong analytical and problem-solving skills are necessary for analyzing procurement data, identifying trends, and making data-driven decisions. The ability to evaluate supplier proposals, assess risks, and develop procurement strategies is essential.
Ethical Conduct: High ethical standards and integrity are critical for upholding procurement regulations, avoiding conflicts of interest, and maintaining trust with stakeholders. The ability to adhere to ethical standards in procurement practices is non-negotiable.
Leadership Abilities: Excellent leadership and management skills are required for leading a procurement team, delegating responsibilities, and driving procurement initiatives. The ability to inspire and motivate team members to achieve procurement goals is essential.
Communication Skills: Effective communication skills, both verbal and written, are necessary for communicating with internal stakeholders, external vendors, and other parties involved in the procurement process. The ability to convey complex procurement concepts clearly and concisely is important.
Attention to Detail: Strong attention to detail is essential for reviewing contracts, analyzing procurement documents, and ensuring accuracy in procurement transactions. The ability to identify errors or discrepancies and take corrective action is critical for maintaining procurement integrity.
Adaptability: The ability to adapt to changing procurement requirements, regulations, and business needs is important for success in this role. The procurement landscape is dynamic, and the ability to respond effectively to changes is essential.
Technical Proficiency: Proficiency in procurement software, ERP systems, and other procurement tools is desirable. Familiarity with e-procurement platforms, contract management systems, and data analytics tools can enhance procurement efficiency and effectiveness.
Problem-Solving Skills: Strong problem-solving abilities are necessary for addressing procurement challenges, resolving vendor issues, and mitigating procurement risks. The ability to think critically and develop creative solutions to procurement problems is important.
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