Operations Manager (Female Candidate Preferred) job at Cerba Lancet Uganda limited | Apply Now

Compliance

• Comply with the Cerba Lancet Africa company policies and procedures.

• Follow the Health, Safety and Environmental regulations.

• Drive the Cerba Lancet Africa values.

• Ensure compliance with all statutory requirements, including ISO requirements, audits, finance, and accounting management requirements.

• Drive good governance and compliance across all business aspects

Operational Duties

• Ensure that the maintenance of various company equipment, including records and any non-conformances, is timeously escalated

• Negotiate with various suppliers to ensure staff training on the use of relevant analysers

• Monitor efficiency at the sites and communicate monthly progress through agreed-upon reports.

• Regularly evaluate and update site performance on new tests and the viability of the tests being analysed.

• Develops, manages, communicates, and ensures implementation of working instructions, standard operating procedures, and operational standards (including LEAN principles)

• Ensure all relevant operating Licences are renewed and up to date.

• Works with relevant group Managers to develop and justify annual budget requirements and ensure cost-effectiveness.

• Work closely with other business units to ensure that problems and issues are resolved within reasonable timelines, and that clear and open communication is maintained.

Procurement and Vendor management

• Developing long-term business relationships with suppliers & vendors to secure competitive pricing on key materials or services.

• Responsible for ensuring the organisation receives competitive prices from suppliers to ensure cost-

• Where necessary, launch RFQ’s and ensure the process is transparent and guarantees the organisation’s best pricing

• Regularly negotiate pricing for various reagents and ensure optimal pricing

• On an annual basis, conduct a vendor evaluation and weed out poor performance and wrong pricing

• Review and Approve vendors as required.

• Enforcing compliance to service level agreements with service providers,

• Interpretation and presentation of reports to performance status as well as determine expenditure trends of the region

Projects Management Roles

• Constitute appropriate project team and chair project management team that will ensure timely execution of projects

• Manage the relationship with the relevant stakeholders and third parties to ensure all projects are delivered on time within the stipulated scope and budget

• Review and / or design project plan and budgets

• Manage changes to the project scope, project schedule, project costs and adjust project constraints based on financial analysis

• Implementation of various projects as advised by the immediate manager and or group teams

• Evaluate and give update on project

• Review project tasks to staff members based on strengths, skill sets, and experience.

• Coordinate with projects and technical department to ensure all equipments are operational and advise as and when required.

• Co-ordination of Physical Infrastructure Development including Constructions Designs, Planning & Supervision

• Works with internal and external parties including Architects, Quantity Surveyors and Management to organize the various components needed to initiate, run, and conclude major projects

• Once launched monitor and report project / site ramp-ups to ensure optimal efficiency

• Coordinate installations of specialists’ services including but not limited to Structured Cabling, Electrical, Air Conditioning, CCTV, Systems, Time/Attendance Access control & Alarm Systems Installations.

Warehouse Management

• Optimization of stock levels and reduction of costs always.

• Monitors stock levels across the entities and prepares the relevant monthly reports for decision-making

• Responsible for ensuring the safety of the stock

• Responsible for organising the biannual stock take, monthly and random stock takes across the region

• Ensures there is proper warehouse management in line with good warehouse practices and good distribution practices

Transport and Fleet Management

• Direct supervision of all transport department staff and coordinate with the HR department for all transport staff recruitment and assessment of their efficiency and delivery.

• Ensure all company vehicles, bikes and gensets are in good working and running condition to include installations.

• Oversee roll out and implementation of Logis-Online on all company fleet

• Reviews and communicates monthly on the utilisation and transport team effectiveness

• Ensures route optimization that will lead to cost savings

• Together with the relevant departments and the CGM, design appropriate routes that should be rolled out that will ensure good customer service, improved.

Importation and Inland Transit

• Analysing data to identify trends that may indicate a need for change within a company’s supply chain

• Oversee importation of goods into the country

• Coordinating with the shipping department to arrange the transportation of goods from suppliers to warehouses or sites

• Ensure the organisation is compliant with the importation tariffs and guidelines

• Ensure that the organisations and management is aware of the various changes in legislature with regards to importation and distribution

• Ensure that all the contracts are in place to facilitate importation

• Is involved in the selection of vendors to provide the services across the region.

Security

• Ensure physical security of company property and assets through reliable and competent security firms

• Regularly hold security briefs with security firms on security matters

• Advice management on security risks/gaps and work towards closing the gaps

• Review the security needs of the organisation

• Communicate security matters that may affect staff

General

• Contributes as a member of the senior management team and contributes to annual planning processes for budgets and operations of departments.

• Work closely with the business unit to ensure that problems/issues are resolved, needs are met, and clear and open communication is maintained.

• Support the achievement of organisational strategy and objectives. Ensures the timely implementation of all agreed plans.

• Participates in monthly meetings with managers to report on administrative matters, discuss progress against agreed plans and update management on standards, procedures and work instructions.

• Plans activities, attends to administrative functions and manages the performance of own staff to ensure that service standards are met in pursuance of the team and Lancet’s strategic objectives.

• Provide inputs into the strategic planning of the organisation.

• Lead and develop team members through coaching, departmental meeting and one to one discussions actively participate in development conversations with managers.

• Adheres to professional conduct requirements in line with organisational policy and relevant professional body ethical standards and monitors compliance of own employees in this regard.

• Managing employees in the department, including hiring, training, and evaluating performance

• Coordinating with marketing teams to develop new products or improve existing ones based on consumer feedback

Additional Key Responsibilities

• Any other job that is assigned to the job holder by manager