%20(1).jpg)
.jpg)
.jpeg)
Share this Job
Office Management Secretary Grade II job at Maswa District Council | Apply Now
Are you looking for Administrative jobs in Tanzania 2025 today? then you might be interested in Office Management Secretary Grade II job at Maswa District Council
About the Organisation
Maswa District Council is a local government authority in Shinyanga Region, Tanzania. The Council is mandated to provide public services, implement development programs, and strengthen good governance. As part of enhancing efficiency in public service delivery, the Council seeks to recruit an Office Management Secretary to support office administration and documentation management.
Shinyanga, Tanzania
Full Time
Job Title
Office Management Secretary Grade II job at Maswa District Council
Maswa District Council
Job Description
The Secretary will handle typing of official correspondence, reports, and confidential documents, maintain filing systems, and manage office schedules and appointments. The role involves receiving and guiding visitors, coordinating meetings, preparing minutes, and managing office supplies. The officer will also ensure proper documentation flow, safeguard records, and perform other administrative tasks as assigned.
Duties, Roles and Responsibilities
Type letters, reports, and confidential documents.
Receive visitors, attend to their concerns, and direct them appropriately.
Maintain records of events, appointments, meetings, travel schedules, and work programs.
Search, retrieve, and distribute required files and documents.
Receive and circulate files to relevant officers within departments.
Collect, store, and return files and documents to their proper storage.
Prepare notes, briefs, and make arrangements for official meetings.
Maintain records of office supply needs and prepare requisitions.
Perform any other related duties assigned by supervisors.
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
Qualifications, Education and Competencies
Holder of Form Four (O-Level) or Form Six (A-Level) education.
Possession of a Diploma in Secretarial Studies or NTA Level 6 in Secretarial Studies.
Passed 100 words per minute shorthand typing in both Kiswahili and English.
Proficiency in office computer applications including MS Word, Excel, PowerPoint, Internet, Email, and Publisher from a recognized institution.
At least 2 years of relevant experience in office management or secretarial work.
Strong organizational, communication, and interpersonal skills.
High integrity, confidentiality, and ability to work under pressure.
How to Apply
ONLY ONLINE APPLICATIONS:
Interested and qualified candidates are advised that all applications should be submitted online.
To apply please click on the APPLY button below.
