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Job Summary
Job Title:
Office Attendants
Employer:
Rukungiri District Service Commission
Location:
Country:
Contract Type:
Full-time
Job Category:
Government jobs
Number of Positions:
1
Deadline:
Wednesday, 15 May 2024
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Office Attendants job at Rukungiri District Service Commission | Apply Now
Rukungiri, Uganda
Rukungiri District Service Commission is a key organ within the local government system of Uganda, mandated to manage and oversee the recruitment, appointment, confirmation, and disciplinary control of personnel in the district’s public service, with a mission to ensure efficient, transparent, and merit-based human resource management that promotes effective service delivery. Known for its adherence to integrity and professionalism, the Commission is recognized for upholding fairness, accountability, and inclusivity in public sector employment.
It fosters a culture of transparency and impartiality, providing equal opportunities for qualified individuals to serve in diverse sectors including education, health, administration, and community development. Since its establishment in line with the Local Government Act, the Commission has evolved into a dependable institution playing a vital role in strengthening governance and public service standards in Rukungiri District.
With a growing population and expanding administrative needs, the Commission continues to adapt through the digitization of recruitment processes and capacity-building initiatives. Guided by values such as fairness, efficiency, and public trust, it maintains a strong presence across the district, contributing to improved local governance and service delivery. Its CSR efforts are reflected in promoting gender equity, youth employment, and inclusive hiring practices that empower marginalized communities. More information about Rukungiri District Service Commission can be accessed via the official Rukungiri District Local Government website: www.rukungiri.go.ug.
Are you looking for Government jobs in Uganda 2024? If yes, then you might be interested in Office Attendants job at Rukungiri District Service Commission
Full-time
Deadline:
15 May 2024
Office Attendants job at Rukungiri District Service Commission
Rukungiri District Service Commission
Job Description
Duties, Roles and Responsibilities
Qualifications, Education and Competencies
These duties and requirements provide a general overview of what is typically expected of office attendants, but specific job descriptions may vary depending on the organization's needs and preferences.
See all details of the qualifications, competencies and education for this role under the "How to Apply" section below.
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Reception: Greet visitors, clients, and employees as they enter the office, and direct them to the appropriate person or department. Answer incoming calls, take messages, and provide basic information or assistance as needed.
Mail Handling: Sort incoming mail and distribute it to the appropriate recipients. Prepare outgoing mail, including packaging, labeling, and arranging for postage or courier services.
Filing and Document Management: Organize and maintain physical and electronic files, records, and documents. This may include filing paperwork, scanning documents, and updating databases or file systems.
Office Cleaning and Maintenance: Ensure that the office premises are clean, tidy, and well-maintained at all times. This may involve dusting, vacuuming, mopping floors, cleaning restrooms, and emptying trash bins.
Supply Management: Monitor and replenish office supplies, including stationery, paper, ink cartridges, and other consumables. Place orders with suppliers, track inventory levels, and maintain supply storage areas.
Assistance with Meetings: Set up meeting rooms, including arranging furniture, equipment, and refreshments. Assist with scheduling appointments, booking meeting rooms, and coordinating logistics for meetings and events.
Assistance with Office Equipment: Assist with operating and maintaining office equipment, such as photocopiers, printers, fax machines, and scanners. Troubleshoot minor issues and coordinate repairs or maintenance as needed.
Security and Access Control: Monitor access to the office premises, ensuring that only authorized personnel and visitors are allowed entry. Implement security procedures, such as verifying identification and issuing visitor badges.
Assistance with Administrative Tasks: Provide administrative support to office staff, such as photocopying documents, preparing reports, entering data into spreadsheets, and assisting with mail merges or other tasks as assigned.
Emergency Response: Assist with emergency procedures, such as evacuations, fire drills, and first aid responses. Maintain knowledge of emergency protocols and procedures to ensure the safety and well-being of office occupants.
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
Education: A high school diploma or equivalent is typically required for office attendant positions. Additional education or training in office administration, customer service, or related fields may be advantageous.
Communication Skills: Good verbal and written communication skills are essential for interacting with colleagues, visitors, and clients. Office attendants should be able to communicate clearly and professionally in person, over the phone, and via email.
Customer Service Skills: Basic customer service skills are important for providing assistance and support to visitors and employees. Office attendants should be friendly, courteous, and helpful in their interactions with others.
Organizational Skills: Strong organizational skills are necessary for managing multiple tasks, prioritizing workload, and ensuring that office operations run smoothly. Office attendants should be able to work efficiently and effectively in a fast-paced environment.
Attention to Detail: Attention to detail is critical for performing tasks such as filing, document management, and supply inventory. Office attendants should be thorough and accurate in their work to avoid errors and ensure that tasks are completed correctly.
Reliability: Dependability and reliability are important qualities for office attendants. They should be punctual, responsible, and able to work independently with minimal supervision.
Physical Stamina: Office attendants may be required to perform physical tasks such as lifting, bending, and standing for extended periods. They should have the physical stamina and endurance to perform these tasks comfortably.
Tech Skills: Basic computer skills are often required for office attendant positions. This may include proficiency in using email, word processing software, spreadsheets, and other office productivity tools.
Professionalism: Office attendants should maintain a professional appearance and demeanor at all times. They represent the organization to visitors and clients and should conduct themselves in a manner that reflects positively on the company.
Flexibility: Office attendants should be flexible and adaptable, willing to take on new tasks and responsibilities as needed. They should be able to handle unexpected situations and changes in priorities with grace and professionalism.
APPLICATION FOR THIS POSITION MUST BE DONE ONLINE:
Are you interested? Click the "APPLY" button below to submit your application.
