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Job Summary
Job Title:
Office Attendants
Employer:
Apac District Service Commission
Location:
Country:
Contract Type:
Full-time
Job Category:
Administrative jobs
Number of Positions:
2
Deadline:
Wednesday, 15 May 2024
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Office Attendants job at Apac District Service Commission | Apply Now
Apac, Uganda
The Apac District Service Commission is committed to promoting excellence in the recruitment, management, and development of public service staff in Apac District, Uganda. With a strong reputation for transparency, fairness, and accountability, the Commission has earned recognition for its efforts in fostering a well-structured and efficient local government workforce. It maintains a work culture that values integrity, professional growth, and public service, offering employees an environment that encourages development and community engagement.
The Commission provides job opportunities within various government departments and fosters a collaborative work atmosphere with opportunities for career advancement. Established to enhance the effectiveness of local governance, Apac District Service Commission has grown to be a key player in public administration in the region. The Commission embraces innovation in its operations, leveraging modern recruitment strategies and technology to ensure a fair and efficient hiring process.
As a vital part of Uganda's public service, it serves the local population with a focus on equitable development and public welfare. The Commission operates on core values of impartiality, professionalism, and public accountability, supporting initiatives that align with the district’s development goals. Its CSR initiatives include community development projects, education support, and enhancing public sector service delivery. For more information, visit www.apacdistrict.go.ug.
Are you looking for Administrative jobs in Uganda 2024? If yes, then you might be interested in Office Attendants job at Apac District Service Commission
Full-time
Deadline:
15 May 2024
Office Attendants job at Apac District Service Commission
Apac District Service Commission
Job Description
Duties, Roles and Responsibilities
Qualifications, Education and Competencies
Office attendants play an essential role in ensuring the smooth operation of an office environment by providing support, assistance, and maintenance services. By fulfilling their duties with efficiency, attention to detail, and professionalism, office attendants contribute to the overall productivity and satisfaction of office staff and visitors.
See all details of the qualifications, competencies and education for this role under the "How to Apply" section below.
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Office Maintenance: Clean and maintain office premises, including common areas, workstations, restrooms, and kitchen facilities. Ensure cleanliness, hygiene, and tidiness by dusting, sweeping, mopping, and sanitizing surfaces.
Supply Management: Monitor and replenish office supplies such as stationery, paper, ink cartridges, and cleaning supplies. Place orders, receive deliveries, and distribute supplies to designated areas as needed.
Mail Handling: Sort incoming mail, packages, and deliveries. Distribute mail to appropriate recipients and assist with outgoing mail preparation, including postage, packaging, and courier arrangements.
Meeting Support: Set up meeting rooms, conference rooms, and event spaces for meetings, presentations, or workshops. Arrange seating, audiovisual equipment, and catering services as requested.
Document Management: Assist with document handling, filing, and organization. File documents alphabetically, numerically, or by category. Retrieve and distribute documents upon request.
Visitor Assistance: Greet visitors, clients, and guests in a courteous and professional manner. Provide directions, assistance, and escort services as needed. Notify employees of visitor arrivals and maintain visitor logs.
Telephone and Reception Duties: Answer incoming calls, screen and direct calls to appropriate personnel. Take messages, relay information, and provide basic information to callers. Assist with reception duties as needed.
Assist with Administrative Tasks: Assist administrative staff with tasks such as photocopying, scanning, data entry, and filing. Provide support for office projects, presentations, and administrative duties as requested.
Security and Safety: Monitor office premises for security and safety hazards. Report suspicious activities, safety concerns, or maintenance issues to appropriate personnel. Follow security protocols and emergency procedures.
Customer Service: Provide courteous and helpful assistance to employees, clients, and visitors. Respond to inquiries, requests, and complaints in a timely and professional manner. Maintain a positive and welcoming atmosphere.
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
Education: A high school diploma or equivalent is typically required. Additional education or training in office administration, customer service, or related fields may be beneficial.
Experience: Previous experience in office support, custodial services, or customer service is often preferred, but not always required. On-the-job training may be provided by employers.
Physical Fitness: Possess good physical stamina and mobility to perform cleaning and maintenance tasks, including lifting, bending, and standing for extended periods. Ability to operate cleaning equipment safely.
Communication Skills: Effective verbal communication skills to interact with coworkers, supervisors, and visitors. Ability to follow instructions, relay information accurately, and communicate professionally.
Attention to Detail: Attention to detail in performing cleaning tasks, organizing supplies, and handling documents. Ability to recognize and address cleanliness, hygiene, and maintenance issues promptly.
Reliability and Dependability: Demonstrated reliability, punctuality, and attendance. Ability to work independently with minimal supervision and follow established procedures and schedules.
Interpersonal Skills: Ability to work cooperatively and collaboratively with others in a team environment. Friendly demeanor, positive attitude, and willingness to assist others.
Adaptability: Flexibility to adapt to changing priorities, tasks, and work assignments. Willingness to learn new skills and take on additional responsibilities as needed.
Ethical Conduct: Integrity, honesty, and professionalism in performing duties and handling confidential information. Respect for privacy, confidentiality, and sensitivity to office culture and dynamics.
Applications are invited from suitably qualified Ugandans to fill the following posts which exist in Apac District Local Government and Apac Municipal Council.
Applications should be submitted in triplicates filled in own hand writing on Public Service Commission Form 3 (Revised 2008) to the Secretary, District Service Commission, P.O. Box 1, Apac . Serving Officers should route their applications through their Heads of Departments or responsible officers for endorsement who should be informed of the closing date to avoid delay.
