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Office Attendant job at Kapelebyong District Local Government | Apply Now

Are you looking for Administrative jobs in Uganda 2024? If yes, then you might be interested in Office Attendant job at Kapelebyong District Local Government

Kapelebyong, Uganda

Full-time

Deadline: 

5 Jul 2024

Kapelebyong District Council the supreme organ, headed by the LCV Chairman, is supported by an Executive committee of 4 members and 3 policy/sectoral Committees.

Office Attendant job at Kapelebyong District Local Government

Kapelebyong

These duties and requirements ensure that an Office Attendant can efficiently support the day-to-day operations of an office, maintain a clean and organized environment, and assist staff and visitors as needed.

Office Maintenance and Cleanliness:

  • Ensure the cleanliness and tidiness of the office premises, including workspaces, meeting rooms, and common areas.

  • Clean and sanitize restrooms, kitchen areas, and other facilities.

  • Dispose of waste and manage recycling efforts.


Support Services:

  • Assist with the preparation and setup of meeting rooms, including arranging furniture and equipment.

  • Provide support during meetings and events, such as serving refreshments and managing audio-visual equipment.

  • Handle incoming and outgoing mail, including sorting, distributing, and dispatching.

Clerical and Administrative Support:

  • Perform basic clerical duties such as photocopying, scanning, and filing documents.

  • Assist with data entry and maintaining records.

  • Manage office supplies inventory and ensure that necessary supplies are stocked and available.


Reception Duties:

  • Greet visitors and direct them to the appropriate person or department.

  • Answer phone calls and take messages as needed.

  • Provide general information and assistance to visitors and staff.


Errands and Deliveries:

  • Run errands for office staff, such as collecting documents, making deliveries, and purchasing supplies.

  • Manage courier services and ensure timely delivery and receipt of packages.


Equipment and Facility Management:

  • Ensure the proper functioning of office equipment such as printers, copiers, and fax machines.

  • Report any maintenance issues or equipment malfunctions to the appropriate personnel.

  • Assist with minor repairs and routine maintenance tasks.

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SERVICES

COMMERCIAL

SERVICES

INDUSTRIAL

SERVICES

RESIDENTIAL

SERVICES

COMMERCIAL

SERVICES

INDUSTRIAL

SERVICES

RESIDENTIAL

SERVICES

COMMERCIAL

SERVICES

COMMERCIAL

SERVICES

COMMERCIAL

SERVICES

COMMERCIAL

SERVICES

INDUSTRIAL

SERVICES

RESIDENTIAL

Educational Qualifications:

  • A high school diploma or equivalent is typically required.

  • Basic literacy and numeracy skills are essential.


Experience:

  • Prior experience in a similar role may be preferred but is not always required.

  • Experience in customer service or administrative support can be beneficial.


Skills and Competencies:

  • Good organizational and time management skills.

  • Basic computer skills, including familiarity with email, word processing, and data entry.

  • Strong interpersonal and communication skills.

  • Ability to follow instructions and work independently or as part of a team.

Personal Attributes:

  • Reliability and punctuality.

  • Attention to detail and a proactive attitude.

  • Physical stamina to perform tasks such as lifting, moving, and standing for extended periods.

  • A positive attitude and a willingness to help others.


Certifications and Training:

  • On-the-job training is typically provided to familiarize the office attendant with specific procedures and tasks.

  • Basic first aid training can be an advantage but is not always required.


Legal and Regulatory Compliance:

  • Understanding and adherence to workplace safety and health regulations.

  • Compliance with company policies and procedures.

APPLICATION FOR THIS POSITION MUST BE DONE ONLINE:
Are you interested? Click the "APPLY" button below to submit your application.

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