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Office Assistant job at World Bank | Apply Now
Pretoria, South Africa
Full Time
Are you looking for Office Assistant jobs in South Africa 2025 today? then you might be interested in Office Assistant job at World Bank
About the Organisation
The World Bank Group is a renowned international financial institution whose mission is to end extreme poverty and promote shared prosperity by supporting sustainable development in low- and middle-income countries. Established in 1944, the organization has evolved into a multifaceted institution comprising five specialized agencies that provide financial products, policy advice, and technical assistance across diverse sectors. With an unmatched global presence in over 100 countries, the World Bank Group is widely recognized for its data-driven development solutions, strong partnerships, and role in shaping economic policies worldwide.
The institution promotes a values-driven and inclusive work culture that empowers employees to contribute to meaningful change, offering a wide range of job opportunities and flexible work arrangements suited to professionals from diverse backgrounds. It operates on an innovative business model that blends finance, knowledge, and convening power to address pressing development challenges, from climate change and infrastructure to education and health. Core values such as integrity, impact, respect, and innovation guide its daily operations, while its commitment to Corporate Social Responsibility is reflected in projects aimed at social equity, environmental sustainability, and community empowerment. With a reputation for excellence and a legacy of driving transformational change, the World Bank Group remains a pivotal force in global development. More information can be found at www.worldbank.org.
The World Bank Group (WBG) is one of the world’s largest sources of funding and knowledge for developing countries. Comprising five institutions and with 189 member countries, it is a global partnership dedicated to ending extreme poverty, promoting shared prosperity, and fostering sustainable development. With over 120 offices globally, WBG partners with both public and private sectors to develop data-driven, innovative solutions to the most pressing global development challenges.
Job Title
Office Assistant job at World Bank
World Bank
Job Description
The Office Assistant will be part of the administrative team, interacting with various internal departments and external stakeholders. The position covers a broad range of duties such as managing the reception, handling procurement and logistics, arranging meetings, supporting events, managing records and correspondence, and coordinating transport services. The successful candidate will work under the general supervision of the Operations Manager and direct oversight of the Administrative Officer.
Duties, Roles and Responsibilities
Handle reception, greet visitors, answer calls, and guide guests.
Manage office stationery, photocopying, courier handling, and mail registration.
Maintain custody of office supplies and support in vendor-related correspondence.
Schedule and organize meetings, take minutes, and draft memos.
Archive and dispose of documents according to policy.
Register and manage non-Purchase Order vendors and create administrative POs.
Support major events and high-level visits.
Track and resolve service issues with vendors.
Coordinate maintenance and repairs of building equipment.
Maintain and distribute regularly updated contact directories.
Provide general information and assist with client inquiries.
Manage boardroom scheduling and support videoconferences.
Coordinate hospitality and ensure readiness of meeting rooms.
Participate in procurement activities and support safety and emergency procedures.
Assist with visas and welcome letters.
Distribute and collect security cards for visitors.
Transport Coordinator Tasks
Schedule daily and field mission transportation.
Arrange vehicle maintenance appointments.
Keep updated records of vehicle usage, fuel, and maintenance expenses.
Verify and process invoices from shuttle service providers.
Organize quarterly meetings with transport providers to review service agreements.
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SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
Qualifications, Education and Competencies
National Diploma or Degree in Business Administration, Secretariat, or equivalent.
At least 3 years of relevant work experience in a large international organization or corporation.
Knowledge of financial/accounting systems.
Proficient in Microsoft Office Suite, SAP, and Lotus Notes.
Strong verbal and written communication skills in English.
Good understanding of World Bank policies and general development issues.
Ability to multitask and manage competing priorities effectively.
Excellent interpersonal skills and ability to work in multicultural settings.
A collaborative team player with a proactive work ethic.
Technologically adept, with the ability to leverage systems for improved efficiency.
Willingness and ability to travel as needed.
How to Apply
ONLINE APPLICATION ONLY!
Interested candidates are advised that applications for this position must be submitted online. To apply, please click on the "Apply" button below.
