About the Organisation

FHI 360 is a global organization that mobilizes research, resources and relationships so that people everywhere can access the opportunities they need to lead full, healthy lives. Our staff of over 4,000 experts work in more than 60 countries around the world.

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FHI 360 Jobs

Job Title

Office Assistant job at FHI 360

Job Description

The Office Assistant will work to support the Uganda FHI360 office and ensure that projects operate smoothly and effectively.

Duties and Responsibilities

Primary responsibilities

The Office Assistant will work to support the Uganda FHI360 office and ensure that projects operate smoothly and effectively. S/he will assist managing the day-to-day operations of office facilities to ensure an efficient, productive, and safe working environment for staff and visitors

Key Functions:

Oversee the cleaning crew to ensure cleanliness and tidiness of the office. This includes the general office floor and desks.
Ensure safety and security of the office supplies and equipment.
Work with the security in charge on office security.
Monitor stock levels of office supplies and update the Supervisor accordingly.
Handle general office inquiries and route them to appropriate officers for assistance, as necessary.
Ensure that staff tea is served at various identified locations within the offices.
Support the office in absence of the Administration Assistant.
Opening and closing of offices.
Carry out any other duties as may be assigned.

Qualifications and Competencies

Ordinally or higher level of education, Diploma is an added advantage
Ability to maintain a variety of records, such as inventories of supplies and materials.
Proven ability to work independently and self-motivated, also work cooperatively with other office personnel.
3-5 years of related office administration experience.
Demonstrated experience with office administrative procedures, standards and equipment.
Demonstrated experience with office software applications and spreadsheets.
Read, write and speak English; fluent in host country language required

Working conditions/Physical requirements

Willingness and ability to work with stakeholders
Willingness to accept additional responsibilities
Willingness to work -beyond the normal work hours as maybe required.

Typical Physical Demands:

Typical office environment.
Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
Ability to sit and stand for extended periods of time.
Ability to lift/move up to 5 lbs.

Technology to be Used:

Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

Travel Requirements: