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Logistics Officer Job at Action Against Hunger
Action Against Hunger
Job Description
The Logistics Officer is responsible for ensuring effective and efficient logistics support services, including procurement, transport and fleet management, stock and asset management, and general logistics support to field programs. The role ensures that all logistics operations are carried out in compliance with organizational policies, donor regulations, and local laws. Additionally, the officer supports access, safety, and security management across the country office and field bases.
Duties, Roles and Responsibilities
- Processing procurement requests according to organizational and donor procedures.
- Ensuring timely, competitive, and transparent purchasing of goods and services.
- Maintaining up-to-date records of suppliers and price lists.
- Supporting framework agreement processes with regular suppliers.
- Managing vehicle movement planning and tracking, including coordination with drivers.
- Ensuring vehicle logbooks are properly filled and submitted.
- Monitoring fuel consumption and maintenance schedules.
- Following up on vehicle servicing and repairs.
- Ensuring all organizational assets are properly tagged, recorded, and updated in the asset register.
- Conducting periodic physical verification of assets and inventories.
- Tracking equipment movements between offices and field bases.
- Reporting damaged, lost, or obsolete assets and coordinating disposal in line with policy.
- Supervising receipt, storage, and dispatch of goods.
- Maintaining accurate stock records and ensuring proper documentation.
- Ensuring warehouse safety, cleanliness, and security standards are upheld.
- Supporting office maintenance, including utilities and repairs.
- Ensuring availability of office supplies and consumables.
- Liaising with service providers, including cleaners, security, and maintenance providers.
- Maintaining all logistics documentation, including procurement files, fleet reports, stock cards, and asset registers.
- Preparing and submitting monthly logistics reports to the Logistics Manager or relevant supervisor.
- Participating in internal and external audits as needed.
- Ensuring all vendor contracts are current, properly filed, and that contracts requiring stamp duty have been duly processed.
- Providing support on Country Office Field Program Access, Safety and Security Management and organizational policy implementation.
- Providing access and security technical support to visitors in the country.
- Leading the adaptation of HEARO Security policies, procedures, guidelines, and planning for field implementation and business continuity.
- Managing and further developing updated access and safety structures with Field Coordinators and Program Managers, consistent with organizational needs and budget.
- Installing practices that measure up to program needs.
- Ensuring the country office and bases comply with all Action Against Hunger Minimum Operating Security Standards, updated Standard Operating Procedures, and contingencies.
- Ensuring program delivery plans and support are provided promptly, at scale, and in line with rules and principles during program emergencies.
- Working closely with the Country Director, Program teams, field offices, and regional offices.
- Continually analyzing the country office security context.
- Identifying factors affecting program access and country-related security challenges.
- Identifying opportunities for improvement and ensuring these are reviewed and captured in operational security plans every quarter.
- Coordinating with country base and
Qualifications, Education and Competencies
See all details of the qualifications, competencies and education for this role under the "How to Apply" section below.
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