Inventory Officer job at CURE Children's Hospital of Uganda | Apply Now

Inventory Management

• Maintain an organized and efficient inventory system for all medical supplies, pharmaceuticals, and equipment.

• Monitor and maintain optimal inventory levels to meet demand while minimizing overstock and understock situations.

• Conduct regular inventory counts and reconcile discrepancies.

• Develop and implement inventory control procedures and policies.

• Regularly assess inventory levels and anticipate supply needs based on usage trends and upcoming demands

Procurement and Receiving

• Ensure Purchase Requests are made in a timely manner to prevent stock outs and overstock situations.

• Coordinate with Procurement Staff to ensure timely delivery of goods.

• Inspect and verify received goods for accuracy and quality, Shelf life, and Condition.

• Update inventory records upon receipt of new inventory items.

• Handle discrepancies, damages, or quality issues by coordinating with Procurement Staff and suppliers and the hospital's quality control department

Stock Maintenance

• Ensure Optimum stock levels for the efficient operation of the hospital in liaison with the SPO.

• Receives correct goods in the right quantity and quality as per the purchase order Physically (in Bin cards) and in the Odoo System.

• Ensures that storage orders for goods in the various hospital stores are followed.

• Work with the Inventory Assistant to ensure the cleanliness and neatness of the storage areas.

• Keeps team members and department heads informed by providing relevant information, reports, or status updates on inventory in liaison with the Procurement Supervisor.

• Protect stock items against loss or damage, ensuring store security

• Ensures that inventory procedures are put in place and are being followed within the hospital.

• Performs clerical/secretarial functions such as filing, typing, copying, etc. that are incidental to the inventory activities.

• Maintains an up-to-date manual and computerized filing system easily retrievable for the inventory section.

• Promotes cost-effective and responsible use of hospital supplies.

• Organize and optimize the storage of inventory items to maximize space and accessibility.

• Ensure proper labeling and identification of inventory items.

• Implement and oversee FIFO (First-In, First-Out) and FEFO (First-Expired, First-Out) principles for perishable items.

• Performs any other related duties as assigned by the Procurement Supervisor.

Stock Rotation and Expiry Management

• Monitor expiration dates and manage the removal or disposal of expired items according to hospital policies and regulations.

• Follows proper procedures for the disposal of expired drugs and other items in collaboration with the PO and PS.

• Implement a "first-in, first-out" (FIFO) approach to manage inventory and reduce the risk of items expiring.

Record Keeping

• Maintain accurate records of all inventory transactions, including receipts, issues, and transfers.

• Generate reports on inventory levels, consumption, and other relevant metrics as required.

Cost Control

• Identify opportunities to reduce costs, minimize wastage, and optimize inventory levels while maintaining quality patient care.

Supply Chain Coordination

• Collaborate with other hospital departments to understand their supply needs and ensure a smooth flow of materials.

Donated Inventory or Goods in Kind (GIK)

• Work with the Procurement and Inventory Supervisor (PIS) to ensure that local and international donations or purchases from abroad are properly received and issued out in the system.

• Ensure that donated inventory is recorded and kept separately for easy tracking and usage in both Odoo and X-Ledger.

• Assist the PIS to ensure that donated inventory is valued and placed into inventory on the date it is received.

Inventory count

• Monthly or quarterly inventory counts done.

• Participate in the year end stock count.

• Ensure that actual stock count is reconciling with the inventory physical records and the system.

• Ensure inventory count sheets are signed by the PIS.

  
  

Compliance and Regulations

• Ensure compliance with relevant healthcare regulations, including FDA requirements for pharmaceuticals and medical devices.

• •up to date with industry best practices and regulations to ensure the hospital's inventory practices meet required standards.

Inventory Reporting

• Generate regular inventory reports to provide insights into stock levels, turnover rates, and trends.

• Analyze data to identify areas for improvement and cost reduction.

Quality Control

• Implement quality control measures to ensure inventory accuracy and item integrity.

• Identify and report any issues with damaged or defective goods.

Odoo Utilization

• Utilize inventory management software and tools for tracking and reporting.

• Stay updated on industry best practices and emerging technologies to improve inventory management processes.

Compliance and Documentation

• Ensure compliance with regulatory and safety standards.

• Maintain accurate and up-to-date inventory records and documentation.

Occupational Health & Safety function

• To work in such a way that does not cause injury to yourself, other co-workers or patients.

• Following & complying with H&S policies, processes & applying them to your own work activities, including using/wearing Personal Protective Equipment as required.

• Participating in activities directed at preventing harm & promoting well-being in the workplace Identifying, reporting & self-managing hazards where appropriate.

• Early and accurate reporting of incidents at work and raising issues of concern when identified.

Education and Professional Development

• Ensures own professional development to enhance own competencies through self-assessment and/or formal performance appraisal on regular basis according to the hospital (and own) professional development plan;

• Maintains professional records that provide evidence of competency and lifelong learning.

• Identifies personal development and training needs and work with the supervisor to, help facilitate education and professional development where possible.

• Maintains a good quality learning environment that supports continuing professional development, creativity and being proactive.

Spiritual Ministry

• Participates in the hospital’s Spiritual Ministry programs.

• Attend chapel and departmental bible studies with staff (depending on weekly