Human Resources Manager job at Asili Agriculture | Apply Now

Recruitment and talent acquisition

• Prepare new employee files and ensure completeness

• Manage the hiring process, supporting Line Managers and Directors to develop job descriptions for new roles or update existing ones, ensuring consistency, clarity and completeness

• Advise on job positions, prepare gap analyses, and advocate for improvements to the internal structure

• Support relationship management with recruitment and talent acquisition agencies

• Coordinate candidate long listing, short listing, interviewing and job offer

• Carry out background checks and due diligence on prospective candidates

On boarding, Retention and Off boarding

• Manage the new employee on boarding process

• Manage the employee off boarding

• Draft renewal and new employee contracts

Employee training and development

• Review employee training and develop needs and propose training curricula or opportunities to promote professional development and growth

• Lead and oversee the internal training schedule for Company policies, procedures and tools, ensuring all new and existing staff are inducted and regularly refreshed

• Identify unique professional development experiences and opportunities for staff and promote a culture of continual learning

Legal and compliance

• Prepare employee contracts and submit them to the Head of HR for review and signing

• Liaise with the insurer on Workman's Compensation (WC) and Group Personal Accident (GPA) and enrol new employees as required

• Assist expat staff to register with NSSF & URA for TIN

• Upload employee monthly National Social Security Fund (NSSF) contributions onto the e-portal

• Generate the NSSF payment reference number (PRN) and submit to Finance for payment

• Represent the employer at the labour dispute hearings

• Manage employee loans and advance process; processing employee requests, ensuring agreements are on file, tracking repayments, and communicating monthly payroll deductions to Finance, as per policy

• Track and process regular allowances for relevant employees, alongside Payroll

• Promote annual leave planning with Directors, providing regular reminders and updates on annual leave allocations through monthly or quarterly reporting on utilisation

• Confirm public holidays and special calendar days for consideration

HR Information and Reporting

• Guide the Administrative Officer on creation and management of employee hard and soft copy file

• Prepare HR reports for KPI monitoring, including new hires, disciplinary issues, training and development, resignations, abscondment, performance management etc and submit to the Head of HR

• Ensure proper usage of the HR filing system and folders, following filing and naming protocols and confidentiality provisions

Payroll management

• Check all necessary employee deductions against payroll prior to submission to the Head of HR, including for example annual leave, attendance, disciplinary penalties, outstanding allowances, loans and advances etc

• Process employees' payroll data and submit to the Head of HR

• Receive and enter seasonal labour payments into the payroll system

• Collect and submit Contractors' payments to the Finance Department bi-monthly

• Process employee monthly rent payments

Performance Management

• Coordinate performance management with Directors and Line Managers

• Train line managers on performance management

• Monitor performance management progress in all departments

• Oversee performance improvement plans (PIPs)

• Coordinate and ensure timely employee performance bonus payments

Workplace Compliance

• Comply with all company policies and procedures, and set an example for fellow employees

• Ensure employees have access to and understand all HR, health and safety and other key company policies

• Monitor compliance on key policies, including but not limited to the Conflict of Interest Policy, the Code of Conduct, Attendance Policy etc