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Job Summary
Job Title:
Human Resource Assistant
Employer:
ALIGHT Uganda
Location:
Country:
Contract Type:
Full-time
Job Category:
Human Resource Jobs
Number of Positions:
1
Deadline:
Friday, 12 January 2024
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Kampala, Uganda
ALIGHT Uganda is a leading humanitarian organization dedicated to providing life-saving assistance to refugees, internally displaced persons, and vulnerable communities in Uganda. With a mission to help people in crisis achieve health, safety, and dignity, ALIGHT is recognized for its effective programs in health, education, economic empowerment, and water, sanitation, and hygiene (WASH). The organization enjoys a strong reputation for its commitment to inclusive, innovative, and impactful solutions. ALIGHT fosters a collaborative and supportive work culture that values diversity, respect, and a shared commitment to improving lives.
The company offers various job opportunities and flexible work arrangements, empowering employees to contribute meaningfully to their mission. Since its inception, ALIGHT has evolved by integrating technology, improving its response mechanisms, and expanding its presence to meet the growing needs of displaced and vulnerable populations across Uganda. Their innovative business model emphasizes partnerships with other humanitarian organizations, local governments, and community groups to maximize the impact of their work.
ALIGHT operates on a national scale, reaching thousands of individuals across Uganda through its various initiatives. The organization’s core values include accountability, respect, innovation, and empowerment. As part of its corporate social responsibility efforts, ALIGHT Uganda is committed to supporting sustainable development and promoting human rights. For more information, visit www.alight.org.
Full-time
Deadline:
12 Jan 2024
Human Resource Assistant job at ALIGHT (Formerly known as American Refugee Committee)
ALIGHT Uganda
Job Description
Duties, Roles and Responsibilities
Qualifications, Education and Competencies
Add existing staff with all their respective details into the HR database/software.
See all details of the qualifications, competencies and education for this role under the "How to Apply" section below.
Find application details and links on the AfriCareers Jobs Portal:
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Click the Apply button below
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New users: Select Create Profile and complete the Profile Creation Wizard
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Existing users: Log in and update your profile if needed
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Go to the "Jobs" tab
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Read the detailed job description, Roles and Qualifications.
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Submit your application via the jobs portal
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Track progress under "My Applications" tab
Important Note: Some employers now hire directly on the AfriCareers New Jobs Portal — keep your profile updated so employers can easily view your CV and hire you instantly.
KEY DUTIES & RESPONSIBILITIES
Records Management:
Ensure originals of all documents are in the Kampala Personnel Files
Add existing staff with all their respective details into the HR database/software.
Ensure personnel files are in place for each existing staff as per audit requirements.
Interns and Volunteers
Receive requests for internship and volunteer placement.
In consultation with the Human Resources Coordinator and unit heads vet/recommend interns and volunteers for placement.
Manage Internship placements with respective departments / program areas in line with the Internship Policy.
Time and attendance
Maintain an up-to-date leave tracking system for all staff, while providing regular updates to staff about leave days and leave plans as per the HR leave policy.
Prepare a monthly leave report and share with the Human Resources Coordinator for review and further action.
Work with the field Finance and Admin staff to ensure that timesheets are submitted while ensuring that deadlines are adhered to before payroll preparation.
Ensure all staff timesheets are completed accurately by the 15th of each month.
HR Administration
Proactively manage all HR correspondences and ensure response deadlines are met e.g. recommendations, bank letters, certificate of service, etc.
Staff Exits
Follow up on clearance and exit forms for all exiting staff and ensure that they are received, dully signed off and cleared by all departments.
Work with staff and supervisors to complete Exit Interviews/ forms in time and compile quarterly reports.
Conduct quarterly analysis of exit forms and submission of report on staff feedback to the HR Manager of management’s information.
Receive all IDs and Insurance cards for all exiting staff.
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
REQUIREMENTS
A minimum of a Bachelor’s degree in Human Resources, Social Sciences or related field
Experience working with NGOS in Human Resources and Administrative work.
Computer skills in Microsoft office (Word, Excel) and the internet.
Behavioral competences
High level of confidentiality.
Ability to work in a team
Remains calm and positive under pressure and in difficult situations
Aware of impact on others and adjusting own behaviour accordingly
Tolerant of difference - cultural sensitivity in relation to its impact on HR
Skills
Good written and spoken English skills
Good analytical, organization, planning and communication skills
Good interpersonal skills
Records keeping skills
Excellent communication skills including excellent writing skills
Proficiency in major programs such as Word, Outlook and Excel
Good interpersonal skills
APPLICATION FOR THIS POSITION MUST BE DONE ONLINE:
Are you interested? Click the "APPLY" button below to submit your application.
