%20(1).jpg)
.png)
.png)
Share this Job
HR Assistant job at Epicentre | Apply Now
Mbarara, Uganda
Full-time
Are you looking for Human Resource Jobs in Uganda 2024? If yes, then you might be interested in HR Assistant job at Epicentre
Epicentre is an international epidemiology and research organization whose mission is to support access to quality healthcare through field-based research, innovation, and epidemiological analysis, primarily for vulnerable and underserved populations. As the research arm of Médecins Sans Frontières (Doctors Without Borders), Epicentre is highly recognized for its scientific rigor, operational relevance, and contributions to global public health, particularly in infectious disease control and outbreak response.
The organization promotes a collaborative and multicultural work environment that values diversity, professional growth, and the impact of science on humanitarian work, offering a dynamic employee value proposition with opportunities for both local and international assignments. Since its founding in 1986, Epicentre has evolved from a small support unit into a globally respected institution with research sites in Uganda, Niger, and France, serving as pivotal hubs for clinical trials, data collection, and health systems strengthening.
It employs cutting-edge research methodologies and adaptive trial designs to inform medical strategies and improve patient outcomes. With a lean but globally connected team, Epicentre’s influence spans continents through partnerships with NGOs, governments, and academic institutions. Its operations are driven by core values of scientific integrity, compassion, responsiveness, and impact. Epicentre is also committed to CSR through capacity-building initiatives, health education, and mentorship programs in the communities where it works. For more information, visit www.epicentre.msf.org.
HR Assistant job at Epicentre
Epicentre
Epicentre is an organisation created by Médecins Sans Frontières (MSF) in 1986. We conduct field epidemiology, training, and research activities for MSF interventions. Our activities for populations in precarious situations are led from Uganda, Niger, and France, and through the programs of MSF and others. They mainly concern infectious diseases and undernutrition.
The Ugandan Research Center conducts research activities on public health issues relevant to Africa, according to GCPs (Good Clinical Practices) quality standards, in close collaboration with MSF, Mbarara University of Science & Technologies, and other stakeholders in health sector. Current projects, include clinical and vaccinal trials, focus on TB, HIV, central nervous system infections, and yellow fever.
Under the supervision of the Personnel Administration Manager, managing personnel files and ensuring accuracy and compliance as well as timely payments.
Recording all required staff information in Homere, such as personal information, contracts, leaves, pay slips, etc.
Updating Social Security Tax office files in order to comply with legal requirements including specific amendments, when necessary, in order to ensure local labor and fiscal law compliance.
Preparing employment contracts in conformity with legal requirements including specific amendments, when necessary, in order to ensure local labor and fiscal law compliance.
Preparing monthly pay slips for all staff, edit and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
Supervising support staff (Cleaners/ Cooks); ensuring their routine training (IPC), rostering, meetings, etc.
Following up Office/ House stock management and replenishments and repairs/ maintenances.
Keeping record of daily workers and incentive workers, and preparing payments as guided by the Personnel Administration Manager.
Preparing meal allowance during travel and handling to finance for payment after having the right information from the Personnel Administration Manager.
Requesting stationery for general office and Administration.
Making all administrative information available to the staff: posting, meetings, etc., supporting the Personnel Administration Manager during meetings upon request.
Organizing monthly guest house utility bills and submitting for payment.
Executing additional HR/ Admin tasks delegated by the Personnel Administration Manager.
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
Education: Desirable Business Administration or HR related diploma
Experience: Essential previous working experience of at least two years in relevant jobs.
Desirable experience in MSF or other NGOs in developing countries.
Knowledge of Homère or any HR software is an asset
Knowledge: Essential computer literacy (word, excel, internet, power point, databases etc.)
Competencies: Result oriented, quality oriented, Teamwork, Cooperation, flexibility, commitment and service
Additional Information
What you will get
You will work with a multicultural team in the field of epidemiology and clinical research
You will evolve in the humanitarian environment
Your contributions and ideas will be valued and highly appreciated
You will participate in the life of the organization and your responsibilities will evolve over time
Fixed-term contract of 6 months.
Position to start in May 2024.
Position based in Mbarara.
Remuneration according to experience and Epicentre salary grid.
APPLICATION FOR THIS POSITION MUST BE DONE ONLINE:
Are you interested? Click the "APPLY" button below to submit your application.
