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HR Assistant job at Epicentre | Apply Now

Are you looking for Human Resource Jobs in Uganda 2024? If yes, then you might be interested in HR Assistant job at Epicentre

Mbarara, Uganda

Full-time

Deadline: 

May 1, 2024 at 2:00:00 PM

About the Organisation

Describing, measuring, quantifying and comparing situations was the main mission of Epicentre at its creation in 1986. Today Epicentre conducts field epidemiology activities, research projects and training sessions in support of Médecins Sans Frontières' (MSF) goals of providing medical assistance in areas where people are suffering from conflict, epidemics, disasters or where access to care is inadequate or non-existent.

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Job Title

HR Assistant job at Epicentre

Job Description

Epicentre is an organisation created by Médecins Sans Frontières (MSF) in 1986. We conduct field epidemiology, training, and research activities for MSF interventions. Our activities for populations in precarious situations are led from Uganda, Niger, and France, and through the programs of MSF and others. They mainly concern infectious diseases and undernutrition.

The Ugandan Research Center conducts research activities on public health issues relevant to Africa, according to GCPs (Good Clinical Practices) quality standards, in close collaboration with MSF, Mbarara University of Science & Technologies, and other stakeholders in health sector. Current projects, include clinical and vaccinal trials, focus on TB, HIV, central nervous system infections, and yellow fever.

Duties and Responsibilities

  • Under the supervision of the Personnel Administration Manager, managing personnel files and ensuring accuracy and compliance as well as timely payments.

  • Recording all required staff information in Homere, such as personal information, contracts, leaves, pay slips, etc.

  • Updating Social Security Tax office files in order to comply with legal requirements including specific amendments, when necessary, in order to ensure local labor and fiscal law compliance.

  • Preparing employment contracts in conformity with legal requirements including specific amendments, when necessary, in order to ensure local labor and fiscal law compliance.

  • Preparing monthly pay slips for all staff, edit and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.

  • Supervising support staff (Cleaners/ Cooks); ensuring their routine training (IPC), rostering, meetings, etc.

  • Following up Office/ House stock management and replenishments and repairs/ maintenances.

  • Keeping record of daily workers and incentive workers, and preparing payments as guided by the Personnel Administration Manager.

  • Preparing meal allowance during travel and handling to finance for payment after having the right information from the Personnel Administration Manager.

  • Requesting stationery for general office and Administration.

  • Making all administrative information available to the staff: posting, meetings, etc., supporting the Personnel Administration Manager during meetings upon request.

  • Organizing monthly guest house utility bills and submitting for payment.

  • Executing additional HR/ Admin tasks delegated by the Personnel Administration Manager.

Qualifications and Competencies

  • Education: Desirable Business Administration or HR related diploma

  • Experience: Essential previous working experience of at least two years in relevant jobs.

  • Desirable experience in MSF or other NGOs in developing countries.

  • Knowledge of Homère or any HR software is an asset

  • Knowledge: Essential computer literacy (word, excel, internet, power point, databases etc.)

  • Competencies: Result oriented, quality oriented, Teamwork, Cooperation, flexibility, commitment and service

  • Additional Information


What you will get

  • You will work with a multicultural team in the field of epidemiology and clinical research

  • You will evolve in the humanitarian environment

  • Your contributions and ideas will be valued and highly appreciated

  • You will participate in the life of the organization and your responsibilities will evolve over time

  • Fixed-term contract of 6 months.

  • Position to start in May 2024.

  • Position based in Mbarara.

  • Remuneration according to experience and Epicentre salary grid.

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How to Apply

APPLICATION FOR THIS POSITION MUST BE DONE ONLINE:
Are you interested? Click the "APPLY" button below to submit your application.

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