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Full-time
HR and Administration Officer Job at Habitat for Humanity Uganda
Habitat for Humanity Uganda
Job Description
The HR and Administration Officer provides efficient HR administrative support, logistics coordination, and office management services to ensure smooth day-to-day operations. The role executes delegated HR functions, oversees administrative systems, manages transport and assets, and supervises support staff.
Duties, Roles and Responsibilities
- Maintain and regularly update staff records, including contracts, leave, time sheets, benefits, and medical schedules.
- Coordinate recruitment processes (interview scheduling, assessments, documentation, and communication to candidates).
- Prepare HR documentation such as offer letters, contract amendments, and separation checklists.
- Track probation reviews, performance appraisals, and staff training records.
- Support onboarding processes, including staff orientation and coordination with IT for system access.
- Maintain HR trackers (leave, recruitment, training, disciplinary actions).
- Ensure proper filing and safe custody of HR records (both physical and electronic).
- Support safeguarding documentation and compliance tracking.
- Serve as the first point of contact for routine HR inquiries.
- Coordinate staff and visitor travel (flights, accommodation, visas, and transport).
- Manage vehicle scheduling, fuel usage, maintenance, and logbooks.
- Supervise Drivers and ensure compliance with transport policies.
- Organise workshops, meetings, and events (venues, catering, materials, equipment).
- Liaise with suppliers and service providers for office needs and repairs.
- Oversee office operations, including cleanliness, utilities, security, and maintenance.
- Supervise Office Assistant and Cleaner to ensure high standards of service.
- Manage correspondence, filing systems, and document archiving.
- Prepare meeting minutes and track follow-up actions.
- Manage petty cash for administrative and logistics expenses.
- Ensure timely renewal of licenses, insurance, and service contracts.
- Provide administrative support across departments as needed.
- Work closely with all departments to support operational efficiency.
- Provide administrative and logistical support to program and support teams as required.
Qualifications, Education and Competencies
See all details of the qualifications, competencies and education for this role under the "How to Apply" section below.
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