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Financial Management

• Ensure all processes in the ICF Uganda Office are comprehensively documented and are in adherence with ICF Accounting and other policies, with documents retained and filed appropriately

• Ensure that ICF Uganda staff understand and adhere to ICF accounting policies and procedures.

• Ensure the accuracy and completeness of financial records, including the general ledger, creditors and debtors payroll, and other financial systems

• Manage the month-end and year-end closing routines and running of monthly and annual management reports, including individual project reports for project managers in the ICF Uganda Office

• Review management reports with the ICF Uganda Manager and ICF East Africa Regional Director

• Review monthly trial balance and reconcile all balance sheet accounts on a monthly basis

• Review, and preparation as appropriate of regular and non-regular adjusting and allocating journals.

• Manage creditors and liability accounting, including administration, documentation and upload of accounting data into the accounting system

• Oversee loading of payees and payments in the ICF Uganda online banking portal

• Manage debtors accounting, including staff advances, staff credit cards and upload of accounting data into the accounting system and, where required, preparation of invoices and follow-up.

Budgeting, Forecasting and Reporting

• Prepare annual budgets for ICF Uganda and the ICF East Africa Regional Office, with the ICF Uganda Manager and the ICF East Africa Regional Director and with support from the ICF Uganda team as a whole

• Prepare budgets for donor proposals, with ICF Uganda Manager and ICF East Africa Regional Director and with support from team as a whole

• Prepare donor financial reports in accordance with grant requirements.

Asset and Procurement Management

• Manage ICF Uganda vehicle fleet, and other ICF Uganda assets, in accordance with ICF policy, including but not limited to maintaining an asset register obtaining licenses, insurance, managing fines, and installation of tracking units.

• Manage ICF Uganda cash flow and finalization of the quarterly funds drawdown request from ICF US HQ

• Manage ICF Uganda procurements to ensure transparency, accountability and value for money in accordance with ICF policies and procedures

Regulatory And Statutory Matters

• Ensure all statutory deductions and payments are made within mandated timelines e g national tax payments, national pension payments, national health insurance payments and any other deductions/payments that may become due

• Monitor government communications around changing NGO reporting and compliance issues to keep up to date with requirements.

• Lead the preparation and conduct of the annual financial audit of ICF Uganda

General finance and administration

• Manage and mentor the other member(s) of the ICF Uganda Finance team

• Manage the ICF Uganda staff medical scheme and ensure that it is kept up to date

• Respond to financial queries from internal and external stakeholders by gathering, analyzing, summarizing, and interpreting data

• Participate in and contribute to the ICF Africa Finance Team

• Ad hoc responsibilities as assigned by the organisation from time to time