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About the Organisation
Saferworld is an international organisation dedicated to conflict prevention and peacebuilding programming, policy and practice. We collaborate with institutions and work directly with partners across Africa, Asia, the Middle East and Europe to tackle diverse factors that drive violent conflict, injustice and insecurity. We participate in major global policy debates on peace, justice and security to influence change.
Finance Officer job at Saferworld | Apply Now
Kampala, Uganda
Saferworld is an international non-governmental organization dedicated to promoting peace, security, and human rights in conflict-affected areas, with a mission to empower individuals and communities to prevent violence and build sustainable peace. Known for its reputation as a trusted and influential voice in peacebuilding and conflict resolution, Saferworld has been recognized globally for its commitment to advancing human security and fostering inclusive peace processes. The organization boasts a supportive and collaborative work culture, where employees are valued for their contributions, encouraged to innovate, and provided with opportunities for professional growth and development.
Saferworld offers a range of career opportunities, with flexible work arrangements that support work-life balance, and a commitment to diversity and inclusion. Founded in 1989, the organization has evolved from a small advocacy group to a globally recognized leader in peacebuilding and conflict resolution. Its innovative business model focuses on strategic partnerships, policy advocacy, and grassroots initiatives to promote peace and security in some of the world’s most volatile regions.
Saferworld operates in over 20 countries, with a diverse global team working together to create positive change. The core values of Saferworld are centered around integrity, accountability, inclusivity, and respect for human rights. As part of its corporate social responsibility, Saferworld supports various initiatives, such as promoting gender equality, advocating for policy reforms, and empowering local communities in conflict zones. To learn more, visit their website at www.saferworld.org.uk.
Are you looking for Finance jobs in Uganda 2024 today? then you might be interested in Finance Officer job at Saferworld
Full Time
Job Title
Finance Officer job at Saferworld
Saferworld
Job Description
Job Title: Finance and Administrative Officer
Location: Kampala Uganda
Reporting to: Finance Manager
Management responsibility Uganda Office assistant
Type of position: National Position
Grade and Salary: A Competitive NGO salary
Contract terms and hours: Fixed Term and 37.5 hours a week
The Finance Officer will provide critical assistance to the Finance Manager and the Sudan Finance team by fostering a robust financial control environment. The primary responsibilities will involve managing and documenting all financial transactions with utmost accuracy and timeliness. The role will extend to maintaining comprehensive and meticulously correct financial records. Apart from these, they will be expected to carry out bookkeeping tasks and oversee various banking activities to ensure efficient financial operations. Their remit will also encompass providing back-up for the Finance Manager, when necessary, under the guidance and direction of the Finance Manager.
The Finance Officer's role will focus on enhancing financial efficiency and accuracy, while supporting the team in achieving its operational objectives and maintaining financial integrity within the organisation.
The Finance Officer will also provide financial and administrative support to the Uganda office, as directed by the Finance Manager.
How to Apply
Duties, Roles and Responsibilities
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APPLICATIONS FOR THIS POSITION MUST BE ONLINE
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Deadline: 06th November 2024
Roles and responsibilities:
Under the direct supervision of Finance Manager, the Employee as part of Finance team shall provide, finance support to the Sudan Programme as follows:
1. Receive and process payments for suppliers, staff and any other providers of goods and services to the Organisation and upload complete and referenced documents to SharePoint and SUN System
Process staff payment requests, supplier, service providers’ invoices ensuring completeness in supporting documentation and expense verification. Fully referenced documentation uploaded to SharePoint and into Sun System after approval.
Updated the Partner advance status report, this will be attached to all transfer payment requests and flag delayed accountability report submissions to Finance manager.
Follow up with partners and attach Proof of receipt of funds to all Partner transfer Payment Request vouchers.
Review payment supporting documents to ensure that they are in line with authorisation levels & structure, tax invoices match purchase orders, delivery notes and goods received notes. All supporting documents STAMPPED for completeness.
Prepare all statutory returns, such as, income tax, NSIF and Zakat and submit to relevant authorities/bodies.
2. Conduct Monthly Reconciliations
Conduct bank reconciliations for all active accounts and file monthly reports with relevant support documents (Updated Cashbook & Bank Statements). Follow up on all reconciling items for clearance.
Upload reviewed and approved monthly reconciliation reports to SharePoint.
Monthly reconciliations of all Staff Advance Ledgers, Summary and escalate troubled or none-accounting ledgers to Finance Manager + Post all intercompany transactions and upload supporting documents into SUN system.
Pass monthly Intercompany Journal
3. Review and upload Partner Liquidations and ensure all supporting documents are uploaded to SharePoint
Follow-up on all partner accountabilities to ensure completeness in support documents in accordance with expense type, partner region, size of grant, accuracy in totaling, reconciliation with funds transferred to partner. Each partner liquidation adequately supported, scanned and uploaded onto share point & SUN system. STAMP PAID for each respective donor.
· Update Partner transfer tracker and summary of each transfer utilisation.
4. Petty Cash Management
Prepare all petty-cash payments, summarise transactions for posting into Sun system and upload supporting documents to SharePoint, properly referenced.
Carry out periodic cash counts and prepare cash count certificates.
Ensure completeness of supporting documents fully stamped.
Keep safe storage of cash, cheque books and stubs, receipt books and any other valuable documents for the office in the Organisation Safe.
5. Participate in the internal and external audit exercises.
Respond to all audit queries to ensure audit objectives are met, and implement audit recommendations as may be directed by the Finance Manager.
Maintain a complete audit trail of all relevant documents under your custody from inception to completion
Update the asset Register.
6. Timesheets
Coordinate and follow up to ensure all monthly timesheets for all staff are properly filled out and dully approved and uploaded to individual staff folders in SharePoint.
Support to Uganda Office
Support finance and administrative processes for Uganda, as agreed with the Finance Manager
Key working relationships
Colleagues in Uganda and Sudan programme – providing financial management support to the team
Finance colleagues in other regional programmes – sharing experiences, best practices and lessons learned to contribute to a healthy finance system; providing support, as required
Colleagues in the London-based Finance Department– working collaboratively on budgeting, compliance and financial reporting; providing and receiving specific support, as required
Colleagues in the funding team – working collaboratively on project proposals, programme development, donor reporting
Partners and other external stakeholders including donors – networking,
Scope and accountability
Decision making and limits of authority | • Budget Reviewer for all Sudan Country Projects |
Financial resources | • As per budget (country budget). |
Other resources | • Hard disk for Financial software backup and other financial data. |
People management | • Uganda Office assistant |
Legal, regulatory and compliance responsibility
| • Ensure compliance with Saferworld policies and procedures (Global and Sudan). • Ensure compliance with national legislation and donor requirements. • Ensure all accounts are completed and recorded in line with country financial regulations. |
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
Qualifications, Education and Competencies
Person specification
Knowledge, qualifications and experience
University degree in Finance, Accounting or a similar discipline, or equivalent experience.
Sound work experience in finance with an International NGO or similar settings.
Computer literate in the use of Microsoft Word, Excel, Outlook.
Experience of accounting software (e.g. QuickBooks, SUN System, etc.)
Trustworthy with excellent attention to detail.
Proven track record of working effectively as part of a team.
A commitment to working in a non-partisan manner.
Experience of working with partner organisations and providing training to partner finance staff.
Experience of managing staff.
Ability to travel extensively within Sudan or abroad for work purposes.
Skills and abilities
Fluency in English.
A positive problem-solving attitude and approach.
Excellent relationship-building and communication skills, including ability to facilitate dialogue and provide advice, guidance, and coaching.
Willingness to promote the work of Saferworld and develop collaborative work with others.
Demonstrated commitment to principles of transparency, accountability, and honesty.
Ability to work on his/her own, but also with a proven track record of working effectively as part of a team.
Enthusiasm to learn and apply as well as share new knowledge and skills.
Ability to analyse situations and data, identify trends and patterns and produce reports.
Personal qualities
Commitment to and compliance with Saferworld’s safeguarding principles
Commitment to respect and value equality and diversity, and understanding of how this applies to own area of work
Commitment to own continuing personal and professional development
Commitment to the vision, mission and values of Saferworld
Other requirements
The post requires working closely with the Uganda and Sudan team members and our partners under the guidance of the Finance Manager, and Finance team in London.
