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Your main duties and responsibilities will be:

Finance and Accounting:

• Support on banking and petty cash payments on a need basis.
• Review payment documents for accuracy, compliance with DRC/donor policies, and completeness.
• Maintain cash books and ensure that all cash books are uploaded into SharePoint.
• Ensure all documents are scanned and uploaded to Dynamics.
• Prepare cash counts, cash reconciliations, and bank reconciliations.
• Maintain an archive system for transaction vouchers for all transactions booked on Dynamics, with proper reference, and ensure they are attached to system journals and Transaction Detailed Listing (TDL) .
• Support in donor and financial audits by retrieving requested vouchers and liaising with related parties for missing files.
• Review costs booked in budgets for accuracy.
• Ensure costs are rebooked as per the budget holder’s requests.
• Support in preparing financial reports requested by management.

Local Partners

• Participate in partner selection process, including due diligence and risk assessment.
• Participate in kick-off workshops and capacity-building events as requested by the partner teams, liaising with Human Resources, Logistics, and Programmes departments.
• Maintain budget oversight and review of partner financials against the project’s milestones achieved.
• Conduct monitoring and follow-up visits to partners, liaising between partnership programme staff and partners’ focal points
• Responsible for reviewing partners’ financial reports and the submitted supporting documents for transactions, following up on the documentation when not adequately provided, and uploading the partner expenses to the DRC ERP Dynamics system.
• Responsible for archiving and documentation of finance data, including uploading it on DRC’s management information system
• Assist in resolving any administrative matters arising and inquiries from partners in relation to finance.
• Maintain and update contact lists for partners and trainees
• Prepare training materials and facilitate the training sessions for related partners’ capacity enhancement
• Perform monthly partner account reconciliation and settle the accounts.
• Keep and update the partner tracker.

Compliance & Reporting

• Support in audits
• In consultations with the Finance Manager and Head of Support Services, make regular technical support field visits to partners and the DRC field office on compliance.
• Any other duties as agreed with the Finance Manager and Head of Support Services.