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Financial Processes

• Support timely completion of project financial reports and invoices; verify accuracy of transaction details in the finance system.

• Liaise with the Grants and Business Development team to provide donor-compliant project financial reports.

• Prepare variance analyses and other financial analyses as requested.

• Perform monthly reconciliations of accounts receivable and follow up on outstanding receivables.

• Ensure accurate coding of project expenses and prepare monthly journals for salary allocations, donor receipts, indirect costs, and billing.

• Reconcile deferred fund balances and recommend adjustments for financial completeness.

• Conduct periodic asset verifications, cash counts, and stock counts across PEAS offices and partner locations.

• Coordinate quarterly tax compilation where applicable.

• Process project advances and ensure incorporation into monthly transactions.

• Manage billing, reconciliations, and periodic financial reports for selected departments and intercompany transactions.

Project Budgets

• Assist the Grants & Business Development team in preparing comprehensive and informed project budgets.

Financial Systems & Internal Controls

• Identify internal control gaps and recommend policy or procedure improvements.

• Ensure financial systems provide sufficient audit trails and documentation aligned with donor requirements.

• Maintain secure and organized archival of financial documents per donor requirements.

Project Audits

• Assist the Finance team with audits by preparing analyses and supporting documentation for both mainstream and project-specific audits.

• Ensure proper archival of all audit documentation.

Other Duties

• Perform any other finance-related responsibilities reasonably assigned by management.

Key Performance Indicators

• Accurate and up-to-date financial records for all active grants.

• Timely and accurate preparation of grant financial reports.

• Full compliance with PEAS and donor audit requirements.

• Proper closure of grants according to donor agreements.