Finance Manager Reporting job at TrueNorth | Apply Now

• Coordinate the budget preparation and expense management activities for assigned accounts.

• Monitor expenditures, analyze revenues and determine budget variances and report the same to management; provide timely advice and explanations on potential over spent to management.

• Coordinate and manage auditing activities by providing necessary information and preparing requested documentations.

• Maximize resources to ensure that optimal value for money is attained for the company.

• Clearly defining income /cost ratio, ensuring budget holders have appropriate finance skills and provide required training.

Treasury, Cash, and Inventory Management

• Manage cash flow, working capital, and liquidity to ensure the company's financial stability.

• They oversee banking relationships, manage debt and financing arrangements, and optimize the use of financial resources.

• Review and approve of bank reconciliation statements for all bank accounts.

• Coordinate the quarterly stock counts, surprise counts and end of year.

• Coordinate and maintain a cash flow management and forecasting system whereby adequate funds are available for business needs.

• Oversee and ensure financial systems and procedures that enable efficient and appropriate use of financial systems.

• Monitor and record financial transactions according to company policies and regulations.

• Development and review of accounting and financials polices procedures.

• Approve payments within allocated Limit and all Payment Vouchers.

• Ensure that changes in legislation or company structure are reflected without delays in internal controls and systems.

• Provide technical staff relevant trainings to ensure understanding and compliance with financial policies

Reporting

• Generate accurate and timely Management Accounts to the Shareholders, Board and Management monthly and Quarterly basis.

• Continuous development of reporting dashboards to improve reporting for the Heads of Departments to support their reporting needs.

• Ensure preparation of accurate and timely sales and finance reports (weekly/monthly) to the Exco team.

• Prepare financial reports in line with financial reporting requirements and standards.

• Ensure month-end accounting activities such as reconciliations and journal entries are undertaken on time.

• Review of key account balances i.e. biological assets, Loans, Related parties, Inventory, Leases, etc.

External and Internal Audit

• Coordinate the financial year audit, preparation of statutory accounts and subsequent annual reports for Management.

• Support in the internal audit process.

Financial Management Systems

• Provide support in procurement of the computerized accounting systems through evaluation of various suppliers and provide recommendations best applicable system.

• Monitor the performance of the financial management system through identification of system challenges and recommendation of system of functions that need improvement.

• Ensure all the finance team member understand and are in position to effectively utilize the financial system.

• Continuous innovation and improvement in technology and development of dashboards that can improve reporting for different sections of the business.

Financial Analysis Process

• Perform financial analysis and reporting to management as needed.

• Analyze financial discrepancies and variances from all reconciliations and recommend effective resolutions.

Management Information

• Respond to accounting inquiries from management in a timely fashion.

• Respond to all queries from external stakeholders i.e. bankers, shareholders, etc. on finance related issues.

• Participate in all strategic and management meetings and provide the required financial analysis or information.

Leading a continuous developing and improving team

• Supervision and coordination of the finance teams (Payables, Stock and Sales) to complete the assigned tasks within the set deadlines.

• Provide guidance and support to the accountants when needed.

• Conduct regular performance appraisals, monitoring progress and setting objectives.

• Review the roles and responsibilities of the finance departments to ensure needs and demands of the company; and efficient, effective, and flexible structures is desirable for the company.

Success Measures

• Balanced and complete business budget

• Successful annual and internal audit process

• Effective budgets and cash flow management

• Evidence of value for money in all business expenditures

• Timely and accurate posting of financials to NAV system

• Financial transactions adhere to company policies and procedures.

• Adequate funding of company’s activities and accurate projections/reports to management

• Account balances are timely reviewed.

• Reduction in reclassification

• Timely completion of accounting activities e.g. reconciliations and journal entries

• Full compliance and statutory regulations

• Accurate and detailed monthly management report approved by CFO.

• Debtors and Creditors managed effectively.

• Full compliance with statutory regulations

• General reports and statements are presented and discussed with line manager timely.

• Financial reports are prepared timely and presented to the board.

  
  

• Timely and accurate Weekly/Monthly sales reports

• Timely and accurate Weekly/Monthly stock/inventory reports

• An efficient and effective computerized accounting system in place

• Finance team is well trained and can effectively use the accounting system.

• Reconciliations are analyzed and solutions to discrepancies are suggested and implemented.

• Timely response to management and external shareholders

• Annual team objectives achieved.

• Annual performance review of each line report