Finance Assistant job at Action in Africa (AIA) | Apply Now

• Ensure the integrity of AiA’s general ledger by accurately recording all financial transactions, including payments, petty cash, and revenue, through accurate data entry in the organization’s accounting system (QuickBooks Online), and by ensuring all expenditures are correctly posted under the appropriate accounting codes

• Entering payments into the online banking portal for review and authorization by the Finance Manager

• Guide bookkeeping including Accounts Receivable, Accounts Payable, bank reconciliations, and general ledger. 

• Maintain and manage the archiving of financial documents e.g., receipts, requisitions, vendor invoices and other documents to safeguard financial records and audit trails.

• Disburse petty cash while ensuring compliance with AiA policies and procedures and that petty cash is replenished as and when instructed. 

• Notify the Finance Manager of any errors and contribute to resolving accounting discrepancies.

• Perform physical verification of Assets at least once per year or whenever required to ensure that all assets are accurately recorded.

• Assist in ensuring vendor/supplier information in the organization’s banking system is accurate and used properly.

• Support the budget development process that takes place annually.

• Together with the Finance Manager, develop a robust budget expenditure tracking process to guide program managers. 

• Ensure the accurate calculation and timely remittance of statutory obligations (such as NSSF, URA, and other taxes) to the relevant authorities.

• Assist the Finance Manager in the preparation of tax returns, keeping proper tax documentation, and organizing documents required for tax audits.

• Assist the Finance Manager in all efforts to strengthen internal financial controls, policies, and procedures.

Any other duties as and when assigned by the supervisor.