Finance & Procurement Support job at VSO | Apply Now

Financial Administration: Assist in financial administration tasks such as processing invoices, expense claims, and reimbursements. Ensure accuracy and completeness of financial records and documentation.

Budget Monitoring: Assist in monitoring budget expenditures and variances. Track spending against budget allocations and prepare reports for finance managers or department heads.

Financial Reporting: Assist in preparing financial reports, statements, and analysis as required. Compile financial data and information for internal reporting purposes or external stakeholders.

Procurement Assistance: Support procurement activities such as sourcing suppliers, obtaining price quotations, and preparing purchase orders. Assist in supplier relationship management and contract administration.

Vendor Management: Maintain vendor records, contracts, and correspondence. Coordinate with vendors on order fulfillment, delivery schedules, and payment terms.

Inventory Management: Assist in inventory management activities such as stock monitoring, replenishment, and reconciliation. Ensure accuracy of inventory records and perform periodic stock counts.

Compliance and Documentation: Ensure compliance with finance and procurement policies, procedures, and regulations. Maintain proper documentation and records for audit and compliance purposes.

Financial Analysis: Assist in financial analysis tasks such as cost-benefit analysis, financial modeling, and variance analysis. Provide support for decision-making and strategic planning processes.

Expense Management: Assist in managing employee expenses, travel arrangements, and allowances. Verify expense claims for compliance with policies and guidelines.

Data Entry and Processing: Enter financial and procurement data into accounting or enterprise resource planning (ERP) systems. Ensure accuracy and timeliness of data entry and processing tasks.

Administrative Support: Provide general administrative support to finance and procurement departments, including filing, scanning, photocopying, and correspondence handling.

Communication and Coordination: Coordinate with internal stakeholders, departments, and external parties as necessary. Communicate effectively with vendors, suppliers, and service providers to facilitate procurement processes.

Training and Development: Stay updated on finance and procurement policies, procedures, and best practices. Participate in training programs and professional development activities to enhance knowledge and skills.

Continuous Improvement: Identify opportunities for process improvement, efficiency gains, and cost savings in finance and procurement operations. Make recommendations for improvements and assist in implementing changes.