Finance & administration Assistant job at The Uganda NCD Alliance (UNCDA) | Apply Now

Job Responsibility #1: Financial management

• Holds the primary responsibility for assisting program staff in the preparation of proposal and operational budgets.

• Prepares payroll, payslips and monitors salary disbursements and reimbursements.

• Identifies and applies financial tracking and analysis tools as needed to support decision-making and on-going management review; conceptualize and produce those tools.

• Takes charge and supervises all cash disbursements, banking reconciliation, accounts payable and payroll and ensures that there are adequate controls over cash and bank holdings, also performs monthly petty cash count;

• Monitor compliance to financial and administration contracts to ensure UNCDA does not breech its contractual obligation with other parties including goods and services providers and consultants.

• Undertakes routine banking services: collecting bank statements, making bank transfers depositing preparing bank reconciliation statements at the end of the month;

• Performs year-end financial statements, arrange and ensure their compliance with The Uganda

Non-Communicable Disease Alliance and donor requirements;

• Monitors financial reports and project cost reports/invoices against budget and contract

• requirements and for accuracy and consistency and alert management team to necessary contractual

• or management actions based on that review;

• Ensures that all staff are aware of financial accountability, communicates on financial expectations

• and provides constructive feedback on forecasts and expenditures;

• Keeps up to date on program priorities and may be required to make occasional field trips to

• monitor finance related issues and procedures;

• Timely preparation of monthly financial reports (verifying the coding, arithmetical accuracy,

• documentation, authorization) and subsequent feedback to ensure timely submission to PM

Job Responsibility #2: Human Resources Management, Compliances and Capacity Building

• Ensure that all project staff are familiar with the roles and responsibilities in relation to financial

• management and accountability

• Support in capacity building of member associations and branch teams in financial management

• & accountability to ensure compliance with UNCDA policies

• In collaboration with the PM, coordinates recruitment process for vacant positions

• Managing staff HR documents including updating personal files for staff.

• Ensures that The Uganda Non-Communicable Disease Alliance complies with all Government

• statutory regulations, including payment of taxes and social security fund and to ensure timely

• submissions of such deductions to the relevant statutory bodies and authorities.

• Oversees the Administrative volunteers’ functions in office administration – (supplies, storage,

• maintenance of equipment, supervision of cleaners and guards)

• Manage the PM’s and other Program staff field trips

• Manage donor and partner visits with reference to the PM

Job Responsibility #3: Logistics supervision

• Ensures compliance with UNCDA financial management &procurement procedures in the following areas: procurement, stock management, asset management, maintenance of communications and IT systems and office equipment, building maintenance, external service provider relations, travel arrangements and events management