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About the Organisation
Finance & Administration Assistant job at Lively Minds | Apply Now
Jinja, Uganda
Lively Minds is a non-profit organization dedicated to improving early childhood development in underserved communities through innovative, low-cost, and sustainable interventions. With a mission to empower parents and caregivers with the tools and knowledge to enhance children's cognitive, social, and emotional development, Lively Minds has earned recognition for its impactful, evidence-based programs, which focus on interactive play and learning activities. The organization fosters a supportive and inclusive work culture that values creativity, collaboration, and commitment to social impact, offering opportunities for professional growth and a work-life balance within a global network.
Since its inception in 2011, Lively Minds has expanded its reach to countries across Africa, including Ghana and Uganda, partnering with local communities to ensure sustainability and long-term impact. Its business model relies on a combination of research, partnership with governments, and the development of culturally appropriate materials to empower caregivers and teachers. The organization is guided by core values of empowerment, equality, respect, and innovation, and is deeply committed to corporate social responsibility, focusing on education, child development, and social equity. For more information, visit www.livelyminds.org.
Are you looking for Finance jobs in Uganda 2025 today? then you might be interested in Finance & Administration Assistant job at Lively Minds
Full Time
Deadline:
30 Sept 2025
Job Title
Finance & Administration Assistant job at Lively Minds
Lively Minds
Job Description
Job Opportunity: Finance & Administration Assistant
Company: Lively Minds
Location: Jinja, Uganda
Reports to: Finance & Administration Officer
Salary: UGX 32,099,747.90 (Gross Annual Salary – Band 5b)
Contract Type: 1-year fixed-term (renewable based on performance and need)
Working Hours: Full-time | Monday to Friday, 9:30 AM – 5:30 PM (1-hour lunch break)
About the Role
We are looking for a Finance & Administration Assistant to support the day-to-day finance, accounting, and administrative functions in our Jinja office. The role requires accuracy, integrity, and strong organizational skills to maintain efficient finance operations in a fast-paced, collaborative environment.
Duties, Roles and Responsibilities
Qualifications, Education and Competencies
See all details of the qualifications, competencies and education for this role under the "How to Apply" section below.
If this role matches your skills and passion, please submit:
Your updated CV
A completed Application Form
Send to: jobs@livelyminds.org
Deadline: 30th September 2025 (Close of Business)
Incomplete applications will not be considered. Only shortlisted candidates will be contacted.
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How to Apply
A. Finance Systems & Processes
Set up and maintain beneficiary records in the mobile money system
Manage and process petty cash payments via the mobile platform
Post daily financial transactions into the accounting system
Support internal and external audit processes
B. Procurement & Logistics Support
Ensure timely payment of utility bills (electricity, water, internet)
Support vendor sourcing and follow up on invoices, receipts, and documentation
Coordinate travel and accommodation for staff and guests
C. Compliance & Record-Keeping
Report any suspicious activities or financial discrepancies
Monitor adherence to financial policies and escalate issues to the supervisor
Safeguard sensitive financial, donor, and staff information
D. Administrative & Team Support
Prepare monthly admin budgets and raise necessary requisitions
Assist in drafting financial reports and support finance-related queries
Take minutes in finance meetings and follow up on action items
Help ensure timely preparation, scanning, and filing of data collection forms
Process payments, advances, retirements, and reimbursements
Suggest process improvements for increased efficiency and accuracy
Flexibility is key — other responsibilities may be assigned in line with your skills and organizational needs.
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
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RESIDENTIAL
Essential Qualifications & Experience
Bachelor’s degree in Accounting, Finance, Business Administration, Commerce, or a related field
Minimum of 1 year of experience in a finance/accounting role
High attention to detail and ability to maintain accurate records
Strong understanding of financial protocols and accountability
Excellent command of English (spoken and written)
Proficient in Microsoft Office, especially Excel
Ability to work independently in a fast-paced environment
Excellent interpersonal and teamwork skills
Desirable Skills
Familiarity with accounting software
Ability to communicate financial data visually (charts/graphs) for non-finance staff
Strong time management and willingness to work beyond regular hours when needed
Experience working in diverse, cross-cultural environments
This role has potential for growth into more senior positions based on performance and organizational needs.
