Field Office Administrator job at The Water Trust | Apply Now

Operations leadership: Review program plans and ensure operational support needs are identified and planned for in advance; support program team in initiating requests for needed items and services; advise management on any actions needed from the program team to ensure they will have the services and supplies needed for planned activities.

Inventory and Asset Management: maintain accountability of all inventory and assets; identify and forecast future asset needs; manage effective internal controls of storeroom access, usage and release of assets and inventory, and asset stewardship; and maintain an accurate, up-to-date database of inventory and assets.

Stock Management and Distribution: manage the stocking, storage, and movement of items as well as provide support with the transportation of stock.

Budget management: manage operations team budget and support organizational budgeting by maintaining up-to-date price registers based on recent purchases and quotations.

Procurement: Manage the procurement process at all stages for supplies, materials, services, and works. Facilitate open, competitive procurement processes to organizational and donor standards, equipping staff to effectively play roles in procurement committee reviews, and ensuring recommendations are evidence-based.

Fleet management: Coordinate deployment and accountability of fleet, including the approval of travel plans and fuel use, validation of travel accountability, coordination of fleet maintenance, and share reports on usage to inform management

Insurance: ensure all assets are insured and covered at all times.

Reporting: Regular reporting on all the above functions will be essential to an efficient and transparent process.

Policy management: Act as lead in ensuring compliance with the Procurement and Logistics Manual advising the COO of issues and concerns as they arise as well as propose changes on an annual basis.