Executive Assistant to Managing Director job at NIC Holdings | Apply Now

Receive, screen, and route all incoming and outgoing communications to and from the MD’s office, ensuring timely follow-up and proper handling in accordance with the organizational communication structure.

Maintain an efficient and confidential filing and document dispatch system to ensure secure handling and easy retrieval of correspondence and records.

Coordinate and prepare for internal and external meetings, manage logistics, take and distribute minutes, and follow up on action items.

Monitor, requisition, and account for office supplies, stationery, and equipment for the MD’s office, ensuring proper use and custody in line with administrative procedures.

Draft high-quality letters, memos, briefing notes, and routine responses to correspondence addressed to the MD, maintaining professionalism and confidentiality.

Ensure a clean, well-organized, and branded office space by supervising office maintenance and cleanliness in accordance with organizational standards.

Supervise and evaluate the performance and development of subordinate staff in the MD’s office in line with the performance management guidelines.

Plan and coordinate the MD’s travel arrangements and logistics for visiting stakeholders, ensuring all protocols and administrative guidelines are followed.

Track and follow up on key tasks, projects, correspondence, and events within the MD’s office, ensuring deadlines and commitments are met.

Any other professional duties assigned.