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Contracts Administrator job at Grindrod | Apply Now

Are you looking for Administrative jobs in Uganda 2024? If yes, then you might be interested in Contracts Administrator job at Grindrod

Port Bell, Kampala, Uganda

Full-time

Deadline: 

April 7, 2024 at 2:00:00 PM

About the Organisation

Through tenacity, courage and vision, Grindrod grew from humble beginnings into a global powerhouse that is listed on the JSE and is represented by subsidiaries, joint ventures and associated companies in 23 countries. We work hard every day to earn our customer's trust. We are passionate about understanding their unique requirements and collaborating with them to create the most cost-effective and efficient solution to move cargo across trade corridors – by road, rail, sea and air.We operate with insight and agility, and lead with grit. It is this determination that is at the core of our success.

PRO CV

Job Title

Contracts Administrator job at Grindrod

Job Description

Grindrod is a South African logistics company, a global powerhouse that is listed on the JSE, and has a presence in over 23 countries.

Our commitment to forging new routes and delivering Africa's commodities to the world is unwavering. We provide a safe working environment in which everyone is treated with dignity and respect and our strategic aspirations ultimately lie in the hands of our people. We strive to earn our customers' trust every day and touch the lives of our communities within which we operate.

We innovate for operational excellence and embrace long-term thinking and deliver on short-term action.

Having completed the construction of a ship, the M/v Mpungu for Lake Victoria, Grindrod Logistics Africa Uganda seeks to recruit skilled, experienced and motivated persons to work in Port Bell and Luzira.

Duties and Responsibilities

  • Contract Review: Review contract documents, including terms and conditions, specifications, and pricing schedules, to ensure accuracy, completeness, and compliance with legal and regulatory requirements.

  • Contract Negotiation: Participate in contract negotiations with vendors, suppliers, subcontractors, or clients to finalize contract terms, resolve issues, and reach mutually acceptable agreements.

  • Contract Drafting: Draft, prepare, and finalize contract documents, amendments, and modifications based on negotiated terms and company requirements.

  • Contract Administration: Administer contracts throughout their lifecycle, including monitoring contract performance, tracking key milestones, and ensuring compliance with contractual obligations.

  • Vendor Management: Establish and maintain relationships with vendors, subcontractors, and other external parties involved in contract execution, including communicating expectations, resolving disputes, and evaluating performance.

  • Risk Management: Identify contractual risks and liabilities, assess their potential impact on the organization, and develop risk mitigation strategies to protect the company's interests.

  • Compliance Monitoring: Monitor contract compliance with legal, regulatory, and internal policy requirements, including reporting, documentation, and record-keeping obligations.

  • Change Management: Manage changes to contract scope, terms, or conditions, including assessing impacts, obtaining approvals, and documenting modifications in accordance with established procedures.

  • Dispute Resolution: Facilitate dispute resolution processes, including mediation, arbitration, or litigation, as needed to resolve contractual disputes and enforce contractual rights.

  • Contract Closeout: Facilitate the closure of contracts upon completion of performance obligations, including finalizing payments, obtaining releases or waivers, and archiving contract documentation for future reference.

  • Training and Support: Provide training, guidance, and support to internal stakeholders on contract management processes, procedures, and best practices to ensure compliance and minimize risks.

  • Continuous Improvement: Identify opportunities for process improvements, automation, and efficiency gains in contract management practices and contribute to the development and implementation of improvement initiatives.

Become a CPA

Qualifications and Competencies

  • Education: A bachelor's degree in business administration, contract management, law, finance, or a related field is typically required. Some employers may prefer candidates with a master's degree or relevant certifications.

  • Experience: Previous experience in contract administration, procurement, or a related field is often required. Experience in a specific industry, such as construction, government contracting, or healthcare, may be advantageous.

  • Knowledge of Contract Law: Strong understanding of contract law, including contract terms, legal requirements, and best practices for drafting and negotiating contracts.

  • Analytical Skills: Excellent analytical abilities to review and analyze contract terms, identify risks, and propose solutions to mitigate potential issues.

  • Attention to Detail: Attention to detail to ensure accuracy in reviewing, drafting, and interpreting contract documents and related correspondence.

  • Communication Skills: Effective communication skills, both verbal and written, to interact with internal stakeholders, external vendors, and legal counsel during the contract negotiation and execution process.

  • Negotiation Skills: Proficient negotiation skills to negotiate favorable terms and conditions, resolve disputes, and reach mutually beneficial agreements with vendors or clients.

  • Organizational Skills: Strong organizational skills to manage multiple contracts simultaneously, prioritize tasks, and meet deadlines in a fast-paced environment.

  • Computer Skills: Proficiency in using contract management software, database systems, and Microsoft Office applications (such as Word, Excel, and PowerPoint) to maintain accurate records and generate reports.

  • Ethical Conduct: High ethical standards and integrity to adhere to legal and ethical guidelines, maintain confidentiality, and ensure compliance with company policies and procedures.

  • Problem-Solving Skills: Ability to identify issues, propose solutions, and make informed decisions to resolve contract-related problems or conflicts.

  • Collaboration: Collaboration with cross-functional teams, including legal, procurement, finance, and operations, to ensure alignment of contract terms with business objectives and requirements.

  • Customer Focus: Customer-oriented mindset to understand and meet the needs of internal stakeholders and external clients while balancing risk management and compliance considerations.

Enroll for CPA Uganda Course

How to Apply

All interested and qualified persons are strongly encouraged to apply by email: vacancy@futureoptions.org clearly indicating the Position Title in the email subject line.
Please note that only successful candidates will be contacted.

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