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Assistant Executive Secretary Jobs – Uganda Society of Architects | Apply Now
Are you looking for Administrative jobs in Uganda 2024? If yes, then you might be interested in Assistant Executive Secretary Jobs – Uganda Society of Architects
Kampala, Uganda
Full-time
The Uganda Society of Architects (USA) is a professional body committed to advancing the practice of architecture in Uganda by promoting the highest standards of architectural design, education, and ethics. With a well-established reputation as the leading authority in the field, USA is widely recognized for its pivotal role in shaping Uganda's architectural landscape and advocating for sustainable and innovative design solutions. The society fosters a collaborative and inclusive work culture where professionals are encouraged to grow, innovate, and contribute to the built environment through meaningful projects.
Offering various job opportunities, USA supports its members with resources and professional development programs, and promotes flexible work arrangements that align with the evolving demands of the profession. Founded in 1962, USA has evolved significantly, from a small group of architects to a robust institution that now serves as a voice for the architectural community in Uganda. The society’s business model focuses on networking, advocacy, and providing essential services to its members while also engaging with the public on issues of architecture, urban planning, and design.
With a widespread influence across Uganda, USA actively supports over 500 professionals in the sector and has strong ties to international organizations. Its core values include professionalism, innovation, collaboration, and ethical responsibility. Through its corporate social responsibility initiatives, the society advocates for sustainable development, urban renewal, and the inclusion of architectural practices that benefit both the environment and society. For further details, visit their website at www.architectsuganda.org.
Assistant Executive Secretary Jobs – Uganda Society of Architects
Uganda Society of Architects
Since 1966 the Uganda Society of Architects has been advancing excellence in design and professional practice for a sustainable built environment.
Job Summary: The society seeking a qualified, self-driven and experienced individual to fill the following position of Assistant Executive Secretary.
Responding to members’ and stakeholder inquiries and concerns.
Assist in scheduling meetings and appointments, including travel scheduling
Answering and routing calls to the appropriate department or staff member.
Ensure effective checking, reporting and correspondence with all company mail (email and hard copy) daily.
Handle data entry procedures, updating member/staff/partner/stakeholder information on the database, as well as creating monthly reports on membership progress and needs.
Organize and maintain company assets, including computer software and hardware, office supplies, and vehicles.
Scheduling management meetings, creating agendas, and attending meetings to record minutes.
Assist main accountant with extra jobs using Excel, Quick Books, Proofread, or any other software programs as may be used at the secretariat at the time.
Assist the Executive Secretary in managing daily office operations and maintaining an organized work environment.
Assisting Honorary and Executive Secretaries with the on boarding process of new personnel and providing any office-related training.
Overseeing and interpreting the company’s administrative policies and procedures.
Generate memos and forms as deemed for purpose for data surveys, records, etc. within the society.
Support, coordinate and assist in implementation of the different Council Boards’ activities as required.
Organize and run the Society’s annual journal and different publications under the guidance of Council and supervision of the Hon. Secretary
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
SERVICES
COMMERCIAL
SERVICES
COMMERCIAL
SERVICES
COMMERCIAL
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
Degree in Architecture from a Recognized Institution.
Three Years Working Experience
Must be a registered member of the USA
Age: 28 – 35 years
Competences
Knowledgeable about office systems and policies, including security protocols, government compliance standards, and human resources practices.
Able to work effectively in a fast-paced environment.
Detail-oriented and possess sound proofreading skills.
Excellent communications skills, including phone, e-mail, and face-to-face.
Ability to organize, prioritize, plan, coordinate and cataloging.
Knowledge of basic accounting principles and accounting software.
Loyal and committed to realizing the mission and vision of the organization.
Innovative, has personal-drive, motivation and initiative to execute tasks diligently with a keen eye for excellence in results.
Digital literacy and research skills, including the ability to analyze the reliability of information
APPLICATION FOR THIS POSITION MUST BE DONE ONLINE:
Application Requirements: Application letter, National ID, Curriculum Vitae (CV) clearly indicating requirements referred to above, 2 referrals/recommendation letters from non-family related referees, Copies of Certificates, and Academic Transcripts. Send applications by Email in one file to secretariat@ugandasocietyofarchitects.org Cc: es.ugarchsociety@gmail.com addressed to the Honorary Secretary of Uganda Society of Architects.
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