Assistant Executive Secretary job at Uganda Society of Architects | Apply Now

Responding to members’ and stakeholder inquiries and concerns.

Assist in scheduling meetings and appointments, including travel scheduling

Answering and routing calls to the appropriate department or staff member.

Ensure effective checking, reporting and correspondence with all company mail (email and hard copy) daily.

Handle data entry procedures, updating member/staff/partner/stakeholder information on the database, as well as creating monthly reports on membership progress and needs.

Organize and maintain company assets, including computer software and hardware, office supplies, and vehicles.

Scheduling management meetings, creating agendas, and attending meetings to record minutes.

Assist main accountant with extra jobs using Excel, Quick Books, Proofread, or any other software programs as may be used at the secretariat at the time.

Assist the Executive Secretary in managing daily office operations and maintaining an organized work environment.

Assisting Honorary and Executive Secretaries with the on boarding process of new personnel and providing any office-related training.

Overseeing and interpreting the company’s administrative policies and procedures.

Generate memos and forms as deemed for purpose for data surveys, records, etc. within the society.

Support, coordinate and assist in implementation of the different Council Boards’ activities as required.

Organize and run the Society’s annual journal and different publications under the guidance of Council and supervision of the Hon. Secretary