Administrative Officer job at Zembo Motorcycles SMC Limited | Apply Now

• Greet and assist visitors, ensuring a welcoming and professional front desk environment.

• Handle org-wide emailing lists and coordinate responses with the relevant parties

• Maintain the front desk area, ensuring it is clean and presentable at all times.

• Lead visitor management and create processes to address planned and walk-in visitors

• Liaise with the security firms to oversee office security and ensure all security SLAs are followed

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Office Management:

• Oversee general office operations and cleanliness, including supplies management, equipment maintenance, and facility upkeep.

• Office Vendor management. Mange the relationship with key vendors like the cleaning company, lunch supplier, security company. etc.

• Coordinate office activities and culture/team building events to foster a positive work environment.

Administrative Support:

• Assist in the preparation of reports, presentations, and other documents as needed.

• Maintain organized and up-to-date filing systems for all administrative records.

• Handle incoming and outgoing mail, ensuring timely and accurate distribution.

• Process work permits for key staff when needed

• Book flights and manage overall travel expenses

HR Support:

• Assist with recruitment processes, including posting job openings, scheduling interviews, and coordinating communication with candidates.

• Support new employee onboarding, including preparing onboarding materials and conducting orientations.

• Maintain employee records and assist with HR documentation and compliance.

Coordinate trainings

Executive Support:

• Support to the CEO with repetitive tasks like managing calendars, scheduling meetings, and any other things he may need

• Prepare meeting agendas, take minutes, and follow up on action items.

• Handle confidential and sensitive information with discretion.