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Administrative Assistant job at Catholic Relief Services | Apply Now

Are you looking for Administrative jobs in Uganda 2024? If yes, then you might be interested in Administrative Assistant job at Catholic Relief Services

Kampala, Uganda

Full-time

Deadline: 

March 26, 2024 at 2:00:00 PM

About the Organisation

Catholic Relief Services was founded in 1943 by the Catholic Bishops of the United States to serve World War II survivors in Europe. Since then, we have expanded in size to reach more than 130 million people in more than 100 countries on five continents.

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Job Title

Administrative Assistant job at Catholic Relief Services

Job Description

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance and peacebuilding.
CRS has been working in Uganda since 1965 and has a vibrant portfolio of projects, serving over a million vulnerable Ugandans and refugees each year through the Country Program 2030 Strategy. CRS programs in Uganda currently support five strategic priority areas, including Health and Social Services Systems Strengthening, Resilient Food Systems, Emergency Preparedness and Management, Climate Change Adaptation and Mitigation, and Local Leadership. CRS Uganda implements its programs through partnerships with local organizations, including international and local NGOs, Ugandan government departments and ministries, the Catholic Church, and community-based organizations for maximum impact and sustainability. CRS Uganda employs around 150 staff and has its main office in Kampala, with sub-offices in Yumbe, Kyangwali, Kasese and Hoima.

Background
CRS is preparing to implement a new project titled Intensive Mixed Use Agroforestry Systems on household Plots. The specific objective of the project is to increase uptake of agroforestry in refugee host communities in 19 target districts. The key to achieving the objective is to understand the motivation of smallholder farmers in the target districts, and to instill a demand for mixed-use agroforestry uptake from the household level. By placing the household at the center of the project strategy and by connecting both environmental and economic goals, CRS and partners will facilitate the acceleration of land restoration and increase community resilience in the target districts for generations to come.

Job Summary:
You will provide service in the day-to-day delivery of responsive, effective, and efficient administrative activities in support of the Catholic Relief Services’ (CRS) mission to serve the poor and vulnerable. You will provide consistent and high-quality service and contribute to the proper stewardship of resources to help ensure operational effectiveness in support of high-quality programming

Duties and Responsibilities

  • Facilitate communication with all units of the organization and external stakeholders as relevant.

  • Send/receive and distribute all incoming and outgoing mail/faxes/letters/documents.

  • Provide specialized administrative transactions and processes (e.g. translate, type, proofread, and/or format documents; record and transcribe meeting minutes; draft simple correspondence messages).

  • Prepare transactional documents in support of general operations processes and support coordination of transaction processing (e.g. payment requests, travel authorizations, travel advances, visas, etc.).

  • Compile data, perform data entry and data verification in relation to general administration processes (e.g.

  • various contact lists, employee leave balances, staff attendance reports, Vehicle Log Sheets review, visitors' welcome packages, etc.).

  • Support travel and logistics arrangements for staff and visitors. Schedule and coordinate appointments. Provide logistical and communication support to event planning activities.

  • Support implementation of property management processes, such as property receipt and distribution, property labeling, physical counts, etc.


Basic Qualifications

  • High School diploma required. Professional diploma/Certificate or courses in Administration preferred.

  • Two years’ experience working in an office environment in a clerical or administrative role. Experience with a local or international NGO a plus.

  • Additional education may substitute for some experience.

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Qualifications and Competencies

  • Ability to speak English and any of the local languages.

  • Travel – Must be willing and able to travel up to 30% within the region of operation.


Knowledge, Skills, and Abilities

  • Good time management skills with ability to work on multiple tasks.

  • Strong customer service orientation with good communication and interpersonal skills

  • Proactive, resourceful, solutions oriented and results oriented.


Preferred Qualifications

  • Experience with typing/word processing, data entry into online databases and forms, and working with various office equipment.

  • Experience in MS Office package (Excel, Word, PowerPoint, Visio) and information management systems. Proficient in Word.


Agency REDI Competencies (for all CRS Staff):

  • Agency competencies clarify expected behaviors and attitudes for all staff. When demonstrated, they create an engaging workplace, help staff achieve their best, and help CRS achieve agency goals. These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

  • Personal Accountability – Consistently takes responsibility for one’s own actions.

  • Acts with Integrity - Consistently models values aligned with CRS Guiding Principles and mission. Is considered honest.

  • Builds and Maintains Trust - Shows consistency between words and actions.

  • Collaborates with Others – Works effectively in intercultural and diverse teams.

  • Open to Learn – Seeks out experiences that may change perspective or provide an opportunity to learn new things.


Agency Leadership Competencies:

  • Lead Change – Continually looks for ways to improve the agency through a culture of agility, openness, and innovation.

  • Develops and Recognizes Others – Builds the capacity of staff to reach their full potential and enhance team and agency performance.

  • Strategic Mindset – Understands role in translating, communicating, and implementing agency strategy and team priorities.

  • Key Working Relationships

  • Supervisory: None.

  • Internal: Staff

  • External: Visitors.

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How to Apply

APPLICATION FOR THIS POSITION MUST BE DONE ONLINE:
Are you interested? Click the "APPLY" button below to submit your application.

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