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About the Organisation
Aleph Integrated is a dynamic organization committed to operational excellence and providing high-quality support services to its teams across various sectors. With a focus on innovation and streamlined business operations, the company offers a supportive and flexible remote work environment. Aleph fosters a culture of professionalism, collaboration, and continuous growth for its employees.
Administrative Assistant job at Aleph Integrated | Apply Now
Remote, OR, USA
Are you looking for Remote Administrative jobs in 2025 today? then you might be interested in Administrative Assistant job at Aleph Integrated
Full Time
Deadline:
31 May 2025
Job Title
Administrative Assistant job at Aleph Integrated
Aleph Integrated
Job Description
The Administrative Assistant will be responsible for ensuring the smooth and efficient operation of daily business activities. This includes scheduling events and appointments, handling internal and external correspondence, maintaining office systems, preparing and submitting reports, and working closely with executive and senior administrative staff. The role requires excellent organizational, communication, and time management skills, and the ability to operate autonomously in a virtual environment. Familiarity with office procedures, Microsoft Office tools, and general clerical functions is essential.
Duties, Roles and Responsibilities
Qualifications, Education and Competencies
See all details of the qualifications, competencies and education for this role under the "How to Apply" section below.
ONLINE APPLICATION ONLY!
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How to Apply
Organize and schedule events, meetings, and travel arrangements
Manage phone calls and written communication, including emails, memos, letters, and forms
Take detailed meeting minutes and distribute them accordingly
Prepare regular reports as requested
Maintain organized filing systems and contact lists
Welcome and support virtual or in-person visitors
Act as a liaison between clients and company representatives
Review and update administrative policies and procedures
Track and order office supplies; research new vendors and deals
Prepare and submit staff expense reports
Collaborate with other administrative assistants to address senior management requests
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
Required:
Minimum 3 years of experience as an Administrative Assistant, Virtual Assistant, or similar role
Solid knowledge of office management systems, procedures, and equipment (e.g., printers and fax machines)
Proficiency in Microsoft Office Suite, especially Excel and PowerPoint
Strong organizational and multitasking abilities
Excellent time management, problem-solving, and communication skills
High attention to detail in both written and verbal tasks
High School diploma or equivalent
Preferred:
Additional training or certification in administration or secretarial work
Familiarity with the company’s industry
