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Full-time
Administrative Assistant (Programs) Job at International Rescue Committee (IRC)
International Rescue Committee (IRC)
Job Description
The Administrative Assistant (Programs) will act as the point of contact for all staff in the PROTECT SRHR Project, providing administrative support and managing their queries. Main duties include managing office stock, preparing regular purchase and payment request and reports, preparing periodic procurement plans and organizing program records.
Duties, Roles and Responsibilities
- Draft and follow up on office purchases and payment requests for PROTECT SRHR sector.
- Manage program/office supplies through receiving and making release orders.
- Support the Managers within the sectors to review PR tracking sheets shared by supply chain on weekly basis.
- Participate in the development of quarterly procurement plan for the sector.
- Act as a liaison between program, supply chain, finance and HR office on program requirements
- Organize a filing system for important and confidential documents.
- Maintain a program calendar and schedule appointments
- Book and/or schedule meeting/training venues for PROTECT SRHR activities as required.
- Liaise with Managers within the sector to schedule in-house and external events.
- Work with the Managers to ensure staff submit their timesheets to HR in time.
- Ensure staff relevant information is shared with HR/Admin on a regular basis.
- Communicate any staff welfare concerns to the HR/Admin officer on a regular basis.
- Proactively share documentation gaps with M&E team and the program team for action and collective intervention
- Participate and represent PROTECT SRHR in coordination meetings as requested.
- Support monthly data entry into the data disaggregation tool/systems for the project.
- Perform any other duties as maybe required by the program.
Qualifications, Education and Competencies
See all details of the qualifications, competencies and education for this role under the "How to Apply" section below.
Apply here: https://theirc.wd1.myworkdayjobs.com/en-US/External_Careers/job/Yumbe-Uganda/Administrative-Assistant--Programs-_JR00002583
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