Administration Associate job at Solidaridad | Apply Now

Office Management

• Offer general support, sign for deliveries, receive and distribute mail or messages, answer telephones, and handle face-to-face queries for respective staff members.

  
  

• Support and update administrative systems to make them more efficient.

• Develop and maintain a filing system, assist in photocopying and printing of documents on behalf of other colleagues, as well as offer document typing, copying, binding, scanning support to staff.

  
  

• Manage office security; ensure the office is well-guarded and armed at all times.

• Efficiently manage correspondence sorting, deliveries, distribution, document logs, and filing

• Ensure the cleanliness of the country offices, and grounds, monitor visitor access to the organization’s premises and maintain security awareness, as well as oversee repair and maintenance of office furniture, equipment and any other assets that may require maintenance.

Procurement and Logistics

• Support the quality function team in managing the procurement function and maintaining an up-to-date petty cash impress system

• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies, placing and expediting orders for supplies, and verify receipt of supplies

• Support the planning and organization of all logistics pertaining to meetings, workshops, training, events, staff travel and accommodation, taking minutes during meetings and distributing them.

• Assist project staff in data cleaning, entry, and any other computer processing duties.

• Manage staff travel plans, ensure car bookings are made and issued on time by the respective personnel

• Any other duties and responsibilities assigned, and deemed to reasonably fit within this job context.