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Administration Associate job at Solidaridad | Apply Now
Kampala, Uganda
Full-time
Are you looking for Procurement Jobs in Uganda 2024? If yes, then you might be interested in Administration Associate job at Solidaridad
Solidaridad is a global civil society organization committed to fostering sustainable and inclusive supply chains that create fair and profitable livelihoods while protecting the environment. With a mission to bring lasting solutions to the challenges facing farmers, workers, and businesses in agriculture and mining, Solidaridad has gained international recognition for its pioneering role in promoting responsible production and trade. The organization nurtures a collaborative and purpose-driven work culture, offering diverse job opportunities, professional development, and flexible work arrangements that empower staff to drive change at the grassroots and policy levels.
Founded in 1969, Solidaridad has grown into a global network with regional expertise and presence in over 40 countries, evolving from early fair trade advocacy into a catalyst for systemic change through data-driven solutions, capacity building, and multi-stakeholder partnerships. Its innovative model integrates technology, finance, and knowledge-sharing to improve productivity, inclusivity, and sustainability across value chains. Guided by core values of solidarity, innovation, inclusiveness, integrity, and sustainability, Solidaridad places corporate social responsibility at the heart of its mission, working to ensure climate resilience, gender equity, and economic justice. For more information, visit www.solidaridadnetwork.org.
Administration Associate job at Solidaridad
Solidaridad
The Administration Associate acts as the office support for all employees providing administrative support and managing staff queries. S/he is responsible for handling organizational and clerical support tasks. This may include organizing files, scheduling appointments, receiving guests, and ensuring the cleanliness and security of the office premises among other tasks and responsibilities assigned as per organizational needs.
Office Management
Offer general support, sign for deliveries, receive and distribute mail or messages, answer telephones, and handle face-to-face queries for respective staff members.
Support and update administrative systems to make them more efficient.
Develop and maintain a filing system, assist in photocopying and printing of documents on behalf of other colleagues, as well as offer document typing, copying, binding, scanning support to staff.
Manage office security; ensure the office is well-guarded and armed at all times.
Efficiently manage correspondence sorting, deliveries, distribution, document logs, and filing
Ensure the cleanliness of the country offices, and grounds, monitor visitor access to the organization’s premises and maintain security awareness, as well as oversee repair and maintenance of office furniture, equipment and any other assets that may require maintenance.
Procurement and Logistics
Support the quality function team in managing the procurement function and maintaining an up-to-date petty cash impress system
Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies, placing and expediting orders for supplies, and verify receipt of supplies
Support the planning and organization of all logistics pertaining to meetings, workshops, training, events, staff travel and accommodation, taking minutes during meetings and distributing them.
Assist project staff in data cleaning, entry, and any other computer processing duties.
Manage staff travel plans, ensure car bookings are made and issued on time by the respective personnel
Any other duties and responsibilities assigned, and deemed to reasonably fit within this job context.
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
At least a Diploma in Business Administration, Office Management, Procurement and Logistics Management or any related areas of training.
A minimum of three (3) years of office support management experience and administrative support.
Solid knowledge of office procedures.
Experience
Experience with office management software, including MS Office (i.e. MS Excel and MS Word).
Proven work experience as an administrative officer, administrator or similar role.
Strong organizational skills with a problem-solving attitude.
Skills and Abilities:
Excellent written and verbal communication skills
Attention to detail.
Strong time management and strategic planning.
Good organizational and adept in technology and office systems
APPLICATION FOR THIS POSITION MUST BE DONE ONLINE:
Are you interested? Click the "APPLY" button below to submit your application.
