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Administration Assistant job at Palladium | Apply Now
Are you looking for Administrative jobs in Uganda 2024? If yes, then you might be interested in Administration Assistant job at Palladium
Palladium is a global impact firm committed to making the world a better place by linking social progress with commercial growth, with a mission to catalyze positive social and economic change in over 90 countries through innovative and sustainable solutions. Established in 1965, Palladium has built a strong reputation for its expertise in international development, strategy execution, and impact investment, and is recognized for partnering with governments, corporations, and civil society to tackle complex global challenges.
The company fosters a purpose-driven, inclusive, and collaborative work culture, offering its employees a platform for global career growth, skills development, and meaningful engagement in transformative projects. With job opportunities ranging from program management and health systems strengthening to finance and digital innovation, Palladium supports hybrid and international work arrangements. Its business model is driven by innovation, data-driven decision-making, and integrated development solutions that span health, education, environment, and economic growth.
With a workforce of over 3,000 professionals worldwide, Palladium’s reach spans across regions, impacting millions of lives while upholding core values of integrity, collaboration, accountability, and innovation. The company is also deeply committed to corporate social responsibility through initiatives like gender equality, climate resilience, and youth empowerment. More about Palladium can be found on their official website: www.thepalladiumgroup.com.
Kampala, Uganda
Full-time
Administration Assistant job at Palladium
Palladium
The United States Agency for International Development (USAID) Uganda Health System Strengthening (UHSS) Activity is an above-site activity whose goal is to improve the performance of Uganda’s health system through technical assistance.
The UHSS Activity aims to improve leadership and accountability for results in the public and private sector and across all levels of the health system, improve efficient use and management of key health systems resources and strengthen community health systems that are critical for improved quality of care in health services.
Manage the front office, logistics, miscellaneous procurement, and administration of the project.
Be responsible for maintaining clean, organized public areas, monitoring visitor access, answering incoming calls.
Editing of documents as requested by staff. This is usually to assist the KMC Specialist.
Updating and reconciling the advance tracker in a timely manner
Reconciling expense claims
Preparing Payment Approval Forms
Timely update and reconciliation of the purchase requisition tracker.
Issuance of goods received notes and service completion forms as well as ensuring that they are fully signed.
Receiving bid submissions and duly submitting them to the procurement committee for review.
Receipt of any other procured materials in cases where the requester or the procurement manager is out of office.
Maintain a filing system as per the Palladium’s filing policy.
Support staff at relevant meetings, appointments, conferences, workshops and trainings.
Perform other clerical duties such as photocopying, preparing correspondence, assisting with staff travel needs and maintaining office petty cash.
Other duties as assigned.
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
Bachelor’s degree in business administration
Some experience supporting USAID-funded projects is an added advantage
APPLICATION FOR THIS POSITION MUST BE DONE ONLINE:
• Palladium plans to issue a fixed price purchase order based on a weekly rate for up to six months for this assignment.
• Submit CV, Cover Letter, and quotation for weekly rate by email to uhss.procurement@uhss.co.ug
