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Administration Assistant job at Palladium | Apply Now

Are you looking for Administrative jobs in Uganda 2024? If yes, then you might be interested in Administration Assistant job at Palladium

Kampala, Uganda

Full-time

Deadline: 

March 21, 2024 at 2:00:00 PM

About the Organisation

Palladium is in the business of making the world a better place, and we believe that collaborative models and systemic approaches are the way to achieve progress and success.

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Job Title

Administration Assistant job at Palladium

Job Description

The United States Agency for International Development (USAID) Uganda Health System Strengthening (UHSS) Activity is an above-site activity whose goal is to improve the performance of Uganda’s health system through technical assistance.

The UHSS Activity aims to improve leadership and accountability for results in the public and private sector and across all levels of the health system, improve efficient use and management of key health systems resources and strengthen community health systems that are critical for improved quality of care in health services.

Duties and Responsibilities

  • Manage the front office, logistics, miscellaneous procurement, and administration of the project.

  • Be responsible for maintaining clean, organized public areas, monitoring visitor access, answering incoming calls.

  • Editing of documents as requested by staff. This is usually to assist the KMC Specialist.

  • Updating and reconciling the advance tracker in a timely manner

  • Reconciling expense claims

  • Preparing Payment Approval Forms

  • Timely update and reconciliation of the purchase requisition tracker.

  • Issuance of goods received notes and service completion forms as well as ensuring that they are fully signed.

  • Receiving bid submissions and duly submitting them to the procurement committee for review.

  • Receipt of any other procured materials in cases where the requester or the procurement manager is out of office.

  • Maintain a filing system as per the Palladium’s filing policy.

  • Support staff at relevant meetings, appointments, conferences, workshops and trainings.

  • Perform other clerical duties such as photocopying, preparing correspondence, assisting with staff travel needs and maintaining office petty cash.

  • Other duties as assigned.

Enroll for QuickBooks Accounting Course

Qualifications and Competencies

  • Bachelor’s degree in business administration

  • Some experience supporting USAID-funded projects is an added advantage

Enroll for CPA Uganda Course

How to Apply

APPLICATION FOR THIS POSITION MUST BE DONE ONLINE:
• Palladium plans to issue a fixed price purchase order based on a weekly rate for up to six months for this assignment.
• Submit CV, Cover Letter, and quotation for weekly rate by email to uhss.procurement@uhss.co.ug

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