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Job Summary
Job Title:
Administration and operations Assistant
Employer:
TPO Uganda
Location:
Country:
Contract Type:
Full-time
Job Category:
Administrative jobs
Number of Positions:
1
Deadline:
Friday, 9 February 2024
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Mbarara, Uganda
TPO Uganda is a Non-Governmental Organization that started its work in Uganda as Institute for Psychosocial and social ecological Research (I.P.S.E.R) in 1994 with a study commissioned by UNHCR on the mental health and psychosocial issues affecting South Sudanese. Upon identification of significant MHPSS issues and needs, UNHCR supported TPO to implement the study recommendations. This gave birth to the TPO programs in Uganda. Later, TPO expanded its MHPSS programming in other countries including Somalia, South Sudan, Congo and Liberia. Over the years, TPO gradually moved its interventions to underserved national communities that were also in need of support.
This growth was not only geographical but also entailed an increase in the volume of its interventions, from a single-issue focus to more holistic programming including addressing the drivers of poor mental health and psychological distress. Over the years, TPO Uganda‘s program has expanded to cover mental health and psychosocial support, social protection interventions, child and adolescent focused programs as well as economic empowerment programs for women and vulnerable households.
TPO Uganda is currently present in 56 districts of Uganda, spread across seven sub-regions of Acholi, Lango, Teso, Karamoja sub-region, South West, West Nile and Central Uganda.
Full-time
Deadline:
9 Feb 2024
Administration and operations Assistant job at TPO Uganda
TPO Uganda
Job Description
Duties, Roles and Responsibilities
Qualifications, Education and Competencies
TPO Uganda is a Non-Governmental Organisation (NGO) that has been delivering services to vulnerable communities in Uganda since 1994. TPO Uganda has been committed to empowering communities affected by armed conflict and other natural and manmade disasters to meet the protection needs, psychosocial, mental health wellbeing and to improve livelihoods. TPO Uganda has over the years grown into a respectable national NGO with a demonstrable track record in over 55 districts as at January 2023. TPO is currently operating in the regions of Acholi, Lango, Teso, Karamoja, sub regions, Rwenzori, Southwest, West Nile, and central region. The organisation works with both in the Humanitarian and in the development settings (refugee hosting and non-refugee hosting) districts in Uganda
The purpose of this position is to provide support to programmatic, Finance and Administration function of TPO KCHS Uganda.
See all details of the qualifications, competencies and education for this role under the "How to Apply" section below.
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Maintain smooth running of the office in terms of easy accessibility to space, utilities, internet, airtime, security, health and safety. This will be achieved by planning timely contract/MOU renewals and reporting of any faults/downtime for quick fixing and ensuring real time payment of monthly utilities and other office related costs.
Ensure office equipment/assets are maintained to the appropriate quality and quantity, regularly serviced, faults reported, replacements made, timely insurance and regular updates made to the fixed asset register. This will be achieved by carrying out quarterly fixed asset verification.
Ensure real time update of the office inventory stock cards and tracker. In charge of requisitioning office supplies as required by both Regional and satellite offices on a quarterly basis.
Petty cash management.
Support program work by printing tools to use in the activities’ implementation on a quarterly basis.
Fleet management.
Work with the procurement department to plan with LPO generation and organizing of project events.
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
Person Specifications:
The holder should possess a Bachelor’s degree in business administration or any business-related course.
Experience
At least one year’s experience in a similar field preferably in an NGO environment.
Experience in procurement will be an added advantage.
Strong knowledge of MS office package, mainly excel, word, and access
Please, send your CV with relevant documents in one attachment not exceeding 2mbs indicating three references contacts (email and phone) to The Human Resource Office, TPO Uganda by email jobs@tpoug.org.
Also attach a table indicating your past three years’ Gross pay. CVS that do not have the above shall not be considered
Deadline: 9th February 2024
