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Administration & HR Coordinator job at Jibu Inc | Apply Now

Are you looking for Human Resource Jobs in Uganda 2024? If yes, then you might be interested in Administration & HR Coordinator job at Jibu Inc

Kampala, Uganda



April 25, 2024 at 2:00:00 PM

About the Organisation

Jibu, Inc is a for-profit social enterprise that prioritizes impact in our communities. Our hybrid approach stimulates responsible economic growth and independence. Through local entrepreneurship we produce safe drinking water as well as supply other essential products like LPG (Liquified Petroleum Gas) and fortified porridge and sell them at affordable prices in the communities served. While drinking water is our immediate focus, our ultimate goal is to launch a network of independent franchise owners who, with high visibility retail storefronts and proven business acumen, are poised to revolutionize the African landscape while paving the way for developed world resources to become more effectively deployed in emerging markets.

The Jibu ecosystem is made of Jibu, Inc (founding franchisor), Jibu Area Master Franchisors (AMFs), and Jibu Franchisees.


Job Title

Administration & HR Coordinator job at Jibu Inc

Job Description

The Administration & HR Coordinator is responsible for facilitating key administrative duties and to efficiently ensure the end-to-end running of human resource projects and operations.

This position resolves benefits-related problems and ensures effective use of plans and positive employee relations. The Administration & HR Coordinator role provides administrative support to the human resource function as needed, including record-keeping, file maintenance, recruitment, onboarding, etc.
Supervision Received:

This position works highly autonomously and reports directly to the Country Director Management Responsibility: Oversee the office assistant and premises guard team

Duties and Responsibilities

Manage Administration & HR duties:

  • Maintain filing system; retrieve documents from filing system, handle requests for information and data

  • Coordination of Opco Annual Performance Management Reviews

  • Coordinates insurance, vacation, holiday, sick pay, etc.requests

  • Logistics HR department, requesting HR required items and make a follow up

  • Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors

  • Answering all internal and external HR-related queries and requests

  • Event Planning for office based activities;meetings, team buildings

  • Conducting internal HR compliance audits, and more.

Recruitment & Onboarding

  • Assist in recruitment (arrange interview, email notification, and reference checks)

  • Supporting the administrative part of the new hire process (screening, contracts, updating of HR systems)

  • Helping out where necessary during the pre-boarding and onboarding of employees, i.e. staying in touch with them, answering their questions, sending them relevant material, and so on

  • Track probation status and alert GHR

  • Update records with new hires

Employee benefits

  • Being the go-to person for employees with benefits-related questions and problems

  • Acting as the liaison between employees and insurance providers

  • Updating & tracking benefit plans (healthcare, retirement, etc.)

  • Coordinate and track salary advance benefit for employees (provide report & recommendations)

  • Recommending possible actions to improve existing processes

Office Operations Support

  • Take lead on office management hygiene, budgeting for office consumables

  • Attend company meetings and take notes, keep minutes, etc.

  • Maintain and ensure office operations run smoothly at all times

  • Filing and updating documentation of contracts, legal papers

  • Support employees to optimize office IT solutions for efficiency and productivity

  • Act as HR Manager for Corporate stores

Team Engagement and Company Growth

  • Be a supportive, dynamic and flexible team member

  • Do not wait to be assigned for a task but hunt for opportunities to bring improvements and support others

  • Be honest, reliable and dedicated

  • Bring the energy and stamina to go far with Jibu and join us in building a unique success story

Self-paced online courses

Qualifications and Competencies

  • Proven work experience, preferably in HR administrative assistant or similar role (customer service oriented)

  • Working understanding of human resource principles, practices and procedures.

  • Ability to function well in a high-paced and at times stressful environment.

  • Experience with working with HRIS

  • Proficient with Microsoft Office Suite and other related software.

  • Preferred Experience Requirements:

  • Excellent interpersonal skills: able to welcome visitors in a friendly manner, support staff in office in a friendly and helpful way

  • Excellent organizational skills: able to keep track of activities happening in the office, provide support in organizing events for staff, manage staff leave tracker, make sure there are sufficient office supplies, etc.

  • Ability to work under minimum supervision

Culture Fit Criteria

  • At Jibu, we do not recruit based CVs only, we look for a candidate with the right attitude, hunger for success and talent.

  • A mature leader, able to carry the weight to enable their team to perform and thrive

  • Highly motivated to Get Things Done in an autonomous and independent matter

  • Strong entrepreneurial and business instincts

  • Proficiency with Microsoft Office suite including Excel, Word and Powerpoint

  • Perfect knowledge of English and other local languages

Enroll for CPA Uganda Course

How to Apply

Are you interested? Click the "APPLY" button below to submit your application.


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