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Job Summary
Job Title:
Administration & HR Coordinator
Employer:
Jibu
Location:
Kampala, Uganda
Country:
Contract Type:
Full-time
Job Category:
Human Resource Jobs
Number of Positions:
1
Deadline:
Thursday, 25 April 2024
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Administration & HR Coordinator job at Jibu Inc | Apply Now
Kampala, Uganda
Jibu is a pioneering social enterprise with a mission to provide affordable, clean drinking water to underserved communities across East Africa through a sustainable, franchise-based business model. By empowering local entrepreneurs to own and operate water kiosks, Jibu has earned a strong reputation for delivering high-quality, safe water solutions while creating economic opportunities in regions with limited access to clean water.
Known for its innovative approach, the company uses water purification technology and community-driven solutions to provide cost-effective, accessible water to thousands of households. Jibu values its employees, promoting a work culture centered on teamwork, entrepreneurship, and social impact, offering opportunities for professional growth, skill development, and flexibility in work arrangements. Founded in 2012, Jibu has grown steadily from a small-scale operation to a regional leader in water access, with a network of franchises across Uganda, Rwanda, and Kenya, and plans for further expansion.
The company's business model focuses on sustainability, economic empowerment, and innovation, leveraging technology to drive operational efficiency and scale its impact. With a commitment to environmental sustainability, Jibu’s core values include entrepreneurship, impact, integrity, and community, ensuring that it continues to serve as a catalyst for positive change. Through its corporate social responsibility initiatives, Jibu supports clean water access, health education, and local economic development, making a difference in the lives of many. For more information, visit www.jibuco.com.
Are you looking for Human Resource Jobs in Uganda 2024? If yes, then you might be interested in Administration & HR Coordinator job at Jibu Inc
Full-time
Administration & HR Coordinator job at Jibu Inc
Jibu
Job Description
The Administration & HR Coordinator is responsible for facilitating key administrative duties and to efficiently ensure the end-to-end running of human resource projects and operations.
This position resolves benefits-related problems and ensures effective use of plans and positive employee relations. The Administration & HR Coordinator role provides administrative support to the human resource function as needed, including record-keeping, file maintenance, recruitment, onboarding, etc.
Supervision Received:
This position works highly autonomously and reports directly to the Country Director Management Responsibility: Oversee the office assistant and premises guard team
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Manage Administration & HR duties:
Maintain filing system; retrieve documents from filing system, handle requests for information and data
Coordination of Opco Annual Performance Management Reviews
Coordinates insurance, vacation, holiday, sick pay, etc.requests
Logistics HR department, requesting HR required items and make a follow up
Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors
Answering all internal and external HR-related queries and requests
Event Planning for office based activities;meetings, team buildings
Conducting internal HR compliance audits, and more.
Recruitment & Onboarding
Assist in recruitment (arrange interview, email notification, and reference checks)
Supporting the administrative part of the new hire process (screening, contracts, updating of HR systems)
Helping out where necessary during the pre-boarding and onboarding of employees, i.e. staying in touch with them, answering their questions, sending them relevant material, and so on
Track probation status and alert GHR
Update records with new hires
Employee benefits
Being the go-to person for employees with benefits-related questions and problems
Acting as the liaison between employees and insurance providers
Updating & tracking benefit plans (healthcare, retirement, etc.)
Coordinate and track salary advance benefit for employees (provide report & recommendations)
Recommending possible actions to improve existing processes
Office Operations Support
Take lead on office management hygiene, budgeting for office consumables
Attend company meetings and take notes, keep minutes, etc.
Maintain and ensure office operations run smoothly at all times
Filing and updating documentation of contracts, legal papers
Support employees to optimize office IT solutions for efficiency and productivity
Act as HR Manager for Corporate stores
Team Engagement and Company Growth
Be a supportive, dynamic and flexible team member
Do not wait to be assigned for a task but hunt for opportunities to bring improvements and support others
Be honest, reliable and dedicated
Bring the energy and stamina to go far with Jibu and join us in building a unique success story
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
Proven work experience, preferably in HR administrative assistant or similar role (customer service oriented)
Working understanding of human resource principles, practices and procedures.
Ability to function well in a high-paced and at times stressful environment.
Experience with working with HRIS
Proficient with Microsoft Office Suite and other related software.
Preferred Experience Requirements:
Excellent interpersonal skills: able to welcome visitors in a friendly manner, support staff in office in a friendly and helpful way
Excellent organizational skills: able to keep track of activities happening in the office, provide support in organizing events for staff, manage staff leave tracker, make sure there are sufficient office supplies, etc.
Ability to work under minimum supervision
Culture Fit Criteria
At Jibu, we do not recruit based CVs only, we look for a candidate with the right attitude, hunger for success and talent.
A mature leader, able to carry the weight to enable their team to perform and thrive
Highly motivated to Get Things Done in an autonomous and independent matter
Strong entrepreneurial and business instincts
Proficiency with Microsoft Office suite including Excel, Word and Powerpoint
Perfect knowledge of English and other local languages
APPLICATION FOR THIS POSITION MUST BE DONE ONLINE:
Are you interested? Click the "APPLY" button below to submit your application.
