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Admin Assistant job at Lapaire | Apply Now
Are you looking for Human Resource Jobs in Uganda 2024? If yes, then you might be interested in Admin Assistant job at Lapaire
Kampala, Uganda
Full-time
Lapaire is a fast-growing company specializing in affordable eyeglasses and eye care services. Founded with a mission to make vision correction accessible to everyone, Lapaire operates in multiple African countries, including Kenya, Uganda, Ivory Coast, and Burkina Faso. The company provides high-quality eyeglasses at competitive prices and offers free eye tests conducted by professional optometrists.
Lapaire's business model focuses on affordability and convenience, ensuring that even individuals in remote or underserved areas can access essential eye care services. They employ innovative strategies, such as mobile clinics and home visits, to reach a broader audience. The company's customer-centric approach emphasizes personalized care and follow-up services to ensure long-term satisfaction and improved vision health.
Lapaire also invests in local communities by creating job opportunities and partnering with local businesses. Their commitment to social impact extends beyond vision correction, as they engage in various initiatives to raise awareness about eye health and the importance of regular eye check-ups.
Admin Assistant job at Lapaire
Lapaire
The Admin HR Assistant will report directly to the Operations Manager and indirectly to the HR Team. He/she will be responsible for managing general company resources in Uganda, and will deal with administrative tasks in compliance with all the policies and procedures put in place at Group level.
Managing general resources in Uganda (50%)
Centralizing requests for equipment and ensuring the purchase and provision of office equipment for employees: ordering IT equipment, office furniture, small supplies, etc.
Centralizing requests from the various Lapaire branches, assessing their relevance and ensuring optimal purchasing and dispatching of purchases to them.
Ensuring the well-being of employees: equipment maintenance, cleanliness of premises, preparation of work areas, safety, etc.
Managing our various service providers and suppliers, and processing the related invoices (water, electricity, telephone, insurance, tax, rent, leases, etc.)
Managing staff travel/missions (bookings, formalities, preparation of mission documents, etc.)
Coordinating with branch managers and suppliers to maintain the branches to the Lapaire standards in terms of repairs and maintenance.
Ensuring the proper application of the Group's HR procedures and policies in Uganda (40%)
Collecting and updating administrative information on employees using our HRIS software
Preparing employment contracts and amendments for employees
Drafting HR documents (work certificates, disciplinary letters, loans and advances documents & agreements, etc.).
Recruitment and support with the payroll process for Uganda (10%)
Supporting with sourcing, screening, assessing and profiling candidates for junior positions
Monitoring of absences and leave & review of employees' proof of absence
Payroll processing using our HRIS software
Processing exits: preparing final dues and other exit documents
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
SERVICES
COMMERCIAL
SERVICES
COMMERCIAL
SERVICES
COMMERCIAL
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
Holder of a Degree or Diploma in Human Resources Management, Business Administration, Finance/Accounting.
Two years experience managing company resources, purchasing and records management.
Excellent knowledge of labor law in Uganda and recruitment would be highly appreciated.
Fluency with the necessary digital tools, in particular personnel management tools (HRIS, ATS), excellent knowledge of Excel/Sheets and Google Drive.
Personal qualities required to succeed in this position
Altruism: Money is important, but helping others is far more satisfying.
Organised and meticulous: You are rigorous and follow up your tasks on a daily basis
Resourceful and autonomous: You are resourceful in solving problems and proposing concrete solutions
Good negotiator: You are at ease negotiating goods and services for the benefit of employees
Dynamic and motivated: You know how to react quickly, are motivated and passionate about your work
Curious: You know how to look for information
Team spirit: You enjoy working with your colleagues and creating a team spirit to achieve the company's objectives.
APPLICATION FOR THIS POSITION MUST BE DONE ONLINE:
Are you interested? Click the "APPLY" button below to submit your application.
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