Admin and Finance Assistant job at HR Beyond Limits | Apply Now

Diary and Schedule Management:

• Manage the Managing Director’s schedule, including making and managing appointments, meetings, and when necessary, travel arrangements.

• Ensure timely preparation and distribution of meeting materials.

Communication and Coordination Management:

• Handle all incoming business calls and emails, responding to inquiries as appropriate.

• Compose and prepare correspondence, including letters, memos, and presentations.

• Effectively communicate with internal and external stakeholders, including client contacts, team members, and vendors.

• Coordinate communication and information flow between portfolio clients and the company

• Build and maintain positive working relationships with colleagues across departments

Administrative Support:

• Maintain accurate and organized records, including expense reports, compliance documents finance documents.

• Coordinate office logistics, including office supplies and equipment.

• Assist with the preparation of presentations and reports.

• Maintain accurate and up-to-date records and compliance filings for each client and the company.

Operational Support:

• Assist with the day-to-day operations.

• Assist with project coordination and implementation within designated clients.

Data Entry and Management:

• Maintain accurate and timely data entry into company databases and systems.

• Generate reports and analyze data as required.

Problem-Solving:

• Identify and resolve administrative and operational challenges proactively.

• Provide solutions to improve efficiency and streamline processes.

Financial Planning and Analysis:

• Oversee the daily operations of the finance department.

• Develop and implement financial strategies and budgets in alignment with company objectives.

• Conduct financial forecasting and analysis to identify trends, assess risks, and inform strategic decision making.

• Prepare and analyze financial statements, including income statements, balance sheets, and cash flow statements.

Financial Reporting:

• Ensure timely and accurate financial reporting to management and relevant stakeholders to the management Company

• Prepare and file all necessary tax returns and regulatory filings. Both Uganda Revenue Authority and Uganda Registration Services Bureau

• Maintain strong internal controls and ensure compliance with all relevant accounting standards and regulations.

Financial Management:

• Oversee all aspects of accounts receivable and accounts payable.

• Manage cash flow and ensure the company maintains adequate liquidity.

• Monitor and control expenses to optimize profitability.

Investment Performance Tracking:

• Track and analyze investment performance across all portfolios.

• Prepare performance reports for investors and other stakeholders.

Project Coordination:

• Provide support on special projects as assigned by the Managing Director.

• Assist with the coordination of events and meetings.

Confidentiality and Discretion:

• Maintain the highest level of confidentiality regarding all sensitive information.