Workshop Manager

Workshop & Asset Management

• Oversee daily workshop operations, including maintenance scheduling, repairs, and job planning.

• Maximize asset utilization while minimizing downtime through proactive maintenance and planning.

• Supervise the use of workshop management systems (MAXIMO and/or other platforms), ensuring accurate and timely data entry.

• Maintain high levels of housekeeping and enforce workshop QHSE standards.

Stock & Inventory Control

• Implement and manage an effective stock control system to ensure zero variance between physical and system records.

• Conduct regular stocktakes (minimum quarterly) and reconcile with system data.

• Manage movement of spare parts and workshop materials, ensuring proper records and accountability.

Procurement & Vendor Management

• Lead procurement for both local and international purchases, focusing on cost reduction and vendor efficiency.

• Reduce spare parts procurement costs by at least 10% through improved supplier selection and negotiation.

• Manage and account for workshop LPO books and petty cash floats.

• Benchmark spare parts pricing and negotiate favorable credit terms with suppliers.

Reporting & Administrative Oversight

• Prepare and submit weekly, monthly, and quarterly reports as required by management.

• Provide strategic input and recommendations to the Operations Manager regarding stock, procurement, and workshop improvements.

• Assist in drafting SOPs to enhance efficiency, control, and security in the workshop.

• Analyze cost per unit and any anomalies or discrepancies related to spare parts or operational performance.

Team Leadership & Coordination

• Lead and support the workshop administration team and foremen.

• Coordinate daily workshop meetings to plan activities and resolve challenges.

• Delegate tasks effectively and follow up to ensure completion.

• Minimum of 5 years' experience in administration, workshop, fleet, or automotive operations.

• Qualification in Mechanical Engineering or related technical training preferred.

• Strong computer skills (MS Excel, Word); familiarity with SPSS is a plus.

• Proficiency with workshop or fleet management software (ideally MAXIMO or Telematix).

• Knowledge of spare parts handling and mechanical systems, especially electro-hydraulic systems.

• Familiarity with URA customs procedures and compliance.

• Fluent in English with excellent written and verbal communication skills.

• Ability to work independently and manage cross-functional teams.

Personal Qualities

• Strong leadership and decision-making abilities

• Organized, resilient, and result-oriented

• Team player with excellent follow-up and administrative skills

• Open-minded and adaptable to change

• Committed to driving team performance toward common goals