Transport Coordinator

Responsibilities:

Co-ordinating with Internal and external stakeholders

• Leads, directs, guides and monitors the work of subcontracted long haulage and shunting transporters

• Collects all transport requests and through coordination with trucking companies provides solutions to transport related challenges

• Assesses trucking company’s performance and through reviews recommends improvement measures

Operations Monitoring and follow up

• Continuously track and trace trucks in transit while updating truck movement reports

• Share truck allocations with trucking companies and commercial team as well as follow up for actual loading/offloading

• Evaluates, records and responds to additional/special requests such as truck alternations, transshipment, port overnight stay etc

• Handle and ensure proper documentation is done whenever there is short delivered or damaged cargo

• Coordinate document distribution between Maris and subcontracted transporters including delivery notes, invoices, export and import documents

• Resolve operational problems related to truckers. Investigate situations and complaints and recommend solutions.

Planning, Research and Development

• Review and revise where required the transportation schedules to ensure efficiency and to reduce costs.

• Provide support in the planning, performance review, market research and implementation of improvement measures.

• Maintains current knowledge of regional, national and local laws, regulations and standing orders e.g weight restrictions, journey management.

• Collects, analyses and reports statistical data regarding the transport section and the Maris Operations in general.

Field Trips and Stakeholder meetings

• Prepares and submits stakeholder visit schedules to the head of operations

• Following the approved visit schedule meet the stakeholders

• Prepare and submit stakeholder visit reports to management

• Be the contact for drivers and subcontracted transporters representative both in the field and at the office.

Reporting

• Reports accidents and any other irregularity with potential financial implication to management immediately once made aware of the incident.

• Issues incident reports on each reported accident/incident and avails them to the head of operations for further processing and closing.

Recording

• Prepares the on boarding document for all new subcontracted transporters

• Ensures that proof of delivery is submitted by transporters on all transport files prior to payment of transporters

• Ensures timely updates are done in the electronic cargo tracking system for all shipments handled.

Qualifications:

• A Bachelor’s Degree in Transport and Logistics Management.

• A certificate in East Africa Customs Freight Forwarding Practicing Certificate.

• Knowledge in customs clearing and forwarding is an added advantage

• Demonstrate aptitude of teamwork

• High level of interpersonal skills

• Must have effective communication skills, both written and oral

• Must be prepared to work long and irregular hours

• Ability to keep deadlines is a must requirement