Secretary to the Head of Mission

To assist the head of post and the chancery in the daily organization of their activities.

Providing in-person and telephone reception,
Managing emails; writing and communicating in English;
Managing the agenda (preparing files);
Arranging travel for the Head of Mission or First Counselor (hotel reservations, file preparation);
Organizing social events (preparing guest lists, drafting invitations, sending invitations and tracking responses, booking catering, liaising with the residence, welcoming attendees);
Organizing meetings, preparing minutes; monitoring representation expenses (reimbursement requests, tracking spreadsheets, archive files);
Preparing mission orders and expense reports; formatting and enhancing written materials; managing paper and digital archives;
Acting as interim resource officer: receiving and sending the diplomatic pouch, liaising between users and the CRASI (Centre for Administrative and Social Security Information), archiving on the server, updating applications and programs (distribution), receiving and sorting mail, recording telephone calls.