School Bursar (2 Positions)

Description (Public)

The School Bursar will support the Head Teacher in school fees collections, expenditure management and ensuring that financial management systems are properly maintained, and regular/ periodical school finance reports are timely, properly and accurately compiled and submitted to PEAS Finance.

Duties, Roles and Responsibilities

Ensure that all revenue to the school is collected from parents/Students, receipted & the student ledgers are updated regularly.
Daily reconciliation of revenue collections using the “daily school fees collection analysis”
Work with the Head teacher to ensure that all fees are collected, banked and a copy of the Bank deposit slip properly and securely filed.
Work to maintain and update daily the students Ledger and ensure that every student in the School has a ledger by reconciling the ledgers with the daily attendance list from the classroom and dormitory.
Take safe custody of the receipt book in use and request for a new one when the old one is used up.
Management of all payments; make sure that these are part of the budget, and approvals are in line with the policies
Ensure all petty Cash payments are authorized and accountability obtained thereafter.
Daily update of the petty cash account and request for replenishment when the buffer level is reached.
Supports School leadership team on the preparation and management of school budgets
Work with the Head Teacher in preparation of monthly School Finance reports
Support internal and external audit of the school financials operations and follow up on the implementation of audit recommendations
Supervise, mentor & guide the assistant school bursar while ensuring implementation of financial policies.
Support the Head Teacher to ensure smooth School pay operations in the school. Including generating of student codes, sensitizing the parents & students, receipting of payment & reconciliations.
Perform other related duties as required and assigned by the supervisor.

Qualifications, Education and Competencies

Minimum of Diploma in Finance or Accounting from a recognized University/Institution
At least 3-years work experience in a similar role
Good understanding of accounting and financial standards/Internal controls
Good knowledge and experience of Microsoft Office applications especially Microsoft Excel.
Knowledge of Computerized Accounting with experience of using QuickBooks, is an added Advantage.

NB: Please note that the interviews shall be held at the Schools in Sheema and Mayuge.