Records Assistant INew!

• Receiving mails, opening, sorting and dispatching to the recipients.
• Maintaining registers for incoming and outgoing mails.
• Ensuring security of files and documents including Equipment in the section.
• Facilitating delivery of documents to required offices.
• Preparing appraisal and disposal schedules for files and documents in liaison with relevant stakeholders.
• Ensuring all pending correspondences are brought to the attention of supervisor and appropriate action taken.
• Following up on files and documents from offices for safe custody in the registry.
• Participating in digitization of the Authority’s documents for circulation and archiving.
• Maintaining the registry in good standard.

Qualifications & Experience:

• For appointment to this grade an officer must have:.
• Six (6) years’ cumulative relevant work experience, three (3) of which should have been at the grade of Records Assistant II or in a comparable position.
• Diploma in any of the following: Records Management, Information Management, Information Science, Library Science or equivalent qualifications from a recognized Institution.
• Proficiency in computer applications.

Skills & Competencies:

• Communication skills.
• Interpersonal skills.
• Analytical skills.
• Report writing skills.