Procurement Officer

Procurement Planning and Execution

• Lead and coordinate the procurement planning process, ensuring alignment with project and organizational needs.

• Oversee the entire procurement process, including sourcing, contracting, and ensuring all purchases meet organizational and donor requirements.

• Ensure timely and cost-effective acquisition of goods and services necessary for project implementation.

Compliance and Regulatory Adherence

• Ensure all procurement activities comply with internal procurement policies, donor regulations, and applicable laws.

• Review and validate procurement documents, ensuring adherence to transparency, accountability, and fairness principles.

• Provide guidance to staff and partners on procurement processes to minimize compliance risks.

Vendor and Supplier Management

• Develop and maintain a database of qualified vendors and suppliers.

• Build and manage relationships with vendors to ensure reliable and cost-effective procurement practices.

• Negotiate contracts and manage vendor performance to achieve favorable terms and high-quality deliverables.

Market Research and Cost Management

• Conduct regular market research to ensure competitive pricing and value for money.

• Monitor procurement trends and market conditions to optimize purchasing decisions.

• Prepare cost estimates and budgets for procurement activities, ensuring adherence to financial constraints.

Documentation and Reporting

• Maintain complete and accurate records of procurement activities, contracts, and vendor communications.

• Prepare regular procurement reports for internal and donor review, providing insights into procurement trends, challenges, and successes.

• Support audits and reviews of procurement activities, implementing corrective actions as necessary.

• Bachelor’s degree in Procurement, Business Administration, Supply Chain Management, or a related field.

Professional Experience:

• At least 3 years of experience in procurement, with a strong background in the NGO sector.

• Proven track record in managing the procurement lifecycle from planning through to execution, including vendor management and contract negotiations.

• Familiarity with USAID or other donor procurement guidelines and regulations is highly desirable.

Skills and Abilities:

• Strong knowledge of procurement regulations, processes, and best practices.

• Excellent negotiation, communication, and interpersonal skills.

• Detail-oriented with strong organizational and time-management skills.

• Ability to work effectively in a team-oriented and deadline-driven environment.