Procurement and Logistics Officer job at Seed Effect Uganda | Apply Now

Procurement Management

• Implement and oversee Seed Effect Uganda’s procurement policies and procedures to ensure compliance with donor and organizational standards.

• Prepare and manage procurement plans in line with project timelines and budgets.

• Source and evaluate suppliers, ensuring quality, reliability, and cost-effectiveness.

• Solicit bids/quotations, conduct bid analyses, and prepare procurement documentation for approval.

• Negotiate contracts, agreements, and service-level terms with vendors and service providers.

• Maintain accurate procurement records, including vendor contracts, purchase orders, and delivery receipts.

• Ensure all procurement activities adhere to ethical standards and promote transparency.

Logistics and Supply Chain Management

• Oversee goods storage, distribution, and tracking, including inventory and asset management.

• Ensure the timely delivery of goods and services to project sites and offices.

• Coordinate transporting and distributing materials, supplies, and equipment to field locations.

• Develop and maintain a logistics tracking system to monitor shipments, deliveries, and inventory levels.

• Ensure compliance with customs and import/export regulations for goods received from international vendors.

Asset Management

• Maintain an updated inventory of all organizational assets, including vehicles, motorbikes, and office equipment.

• Oversee the regular maintenance, repair, and tracking of Seed Effect Uganda’s assets to ensure operational efficiency.

• Conducted periodic physical asset audits and prepared reports for management.

Fleet Management

• Manage and coordinate the organization’s fleet of vehicles and motorbikes, ensuring safety and efficiency.

• Monitor vehicle usage, fuel consumption, and driver logs to ensure policy compliance.

• Schedule regular maintenance and ensure all vehicles and motorbikes are insured and roadworthy.

• Train drivers and riders on safety measures and ensure compliance with road safety regulations.

Compliance and Reporting

• Ensure all procurement and logistics activities comply with Seed Effect’s internal controls and donor requirements.

• Prepare periodic procurement and logistics reports for management and donors, including cost analysis and efficiency evaluations.

• Monitor risks associated with procurement and logistics activities and propose mitigation measures.

Vendor and Stakeholder Relations

• Build positive relationships with suppliers, vendors, and service providers.

• Monitor vendor performance and ensure adherence to contractual obligations.

• Act as the main point of contact for procurement-related inquiries from internal and external stakeholders.

Emergency Preparedness

• Develop contingency plans to address logistical challenges during emergencies or peak activity periods.

• Coordinate the procurement and delivery of emergency supplies during project crises.

Spiritual

• Model your personal life to reflect Christian values and biblical principles both within and outside Seed Effect premises.

• Attend daily morning devotions to learn God’s word and deepen your relationship with him.

• Participate in leading morning devotions, sharing the word of God, and conducting prayers whenever called upon.

• Maintain a focus on Jesus Christ in everything you do at Seed Effect Uganda.