Principal Office AdministratorNew!

• Guide office administrative service execution to ensure efficient service delivery
• Supervise office protocol and etiquette ensuring right procedure is followed at all times
• Coordinate distribution of Board papers for effective and smooth flow of board sessions
• Organize key initiatives for office administration aimed at achieving strategic objectives of the Centre
• Coordinate the management of executive visitors
• Handling telephone calls for the Director General’s Office
• Coordinate schedules of meetings and appointments for the Director General’s office
• Ensuring security of office records, equipment and documents including classified materials
• Checking and submitting responses to routine correspondences
• Manage petty cash for office of the Director General’s
• Monitor adherence to procedures for record keeping of correspondence and file system
• Coordinating travel arrangements for the executive team
• Facilitate prudent utilization of resources and assets assigned to the department, and
• Prepare periodic management reports for the department and ensure timely submission

Qualifications & Experience:

• For appointment to this grade, an officer must have:.
• Cumulative service period of nine (9) years’ relevant work experience, three (3) of which must have been at the grade of Senior Office Administrator or in comparable position.
• Bachelor’s degree in Secretarial Studies, Public Relations, Business Management, Business Administration or equivalent discipline, from a recognized institution.
• Public Relations Course lasting not less than Two (2) weeks from a recognized institution.
• Membership to a professional body where applicable and in good standing.
• Certificate in Management Course lasting not less Four (4) weeks from a recognized institution.
• Proficiency in computer applications; and.
• Shown merit and ability as demonstrated in work performance.

Skills & Competencies:

• Sound judgement and integrity in public service.
• Strong written and verbal communication.
• Proficiency in computer applications.
• Ability to work within Kenyan public service regulations.