People & Culture Graduate Trainee - Kampala jobs at Mercy Corps | Apply Now

Safeguarding Responsibilities  

• Actively learns about safeguarding and integrates it into their work, including safeguarding risks and mitigations related to their area of work ·

• Practices the values of Mercy Corps including respecting the dignity and well-being of participants and fellow team members.

• Encourages openness and communication in their team; encourages team members to submit reports if they have any concerns using reporting mechanisms e.g., Integrity Hotline and other options.

Technical Responsibilities: 

• Take full ownership of processing and filing all HR personnel information and correspondence efficiently and within established timelines.

• Responsible for ensuring that all personnel files and staff documentation are always kept current and complete.

• Manage the submission and follow-up of all P&C documents with the field, ensuring smooth communication and compliance.

• Oversee the updates and reconciliation of various database trackers, including but not limited to the medical and staff lists, maintaining accuracy and consistency.

• Provide key support for insurance documentation, as required, ensuring all necessary paperwork is accurate and up to date.

• Provide ongoing support for data entry in the Human Capital Management (HCM) system, ensuring it is consistently updated with the latest information.

• Play a critical role in updating and maintaining employee records, safeguarding accuracy and confidentiality always.

• In addition, you will manage P&C data and ensure timely and accurate information is provided for P&C reports.

• Follow up and engage new hires from the point of acceptance of offer to the entry point.

• Support the Senior People & Culture Officer in ensuring the orientation has been implemented and feedback has been received.

• Responsible for provision of all relevant documentation for the payroll including but not limited to PAFs, Acting letters, new hire documents, Staff resignations etc.

• Preparing loan letters and advising staff on the loan acquisition procedure.

• Any other duties that may be assigned from time to time.

Deliverables:

• Updated employee files with accurate information including but not limited to new hires, terminations, resignations, transfers and changes in employee status.

• Organize files and records that comply with legal requirements and Mercy Corps policies.

• Accurately complete the assigned tasks as given by the P&C team.

• Monthly Activity Reports