Payroll Specialist

Payroll Processing:

• Prepare and process payroll on a monthly basis.

• Ensure accuracy in calculating wages, bonuses, overtime, and deductions.

Record Keeping & Data Entry:

• Maintain up-to-date payroll records, including employee records, attendance records, new hire details, terminations and changes in employment statuses.

• Ensure all payroll transactions are recorded accurately.

Time & Attendance Tracking:

• Track employee attendance, hours worked and leave balances to ensure accurate payroll calculations.

Compliance:

• Stay informed about changes in payroll laws and regulations.

• Prepare reports on taxes and submit to Accounts/Finance for filing.

Reporting:

• Assist in the general payroll documentation and reports for management, internal/external purposes.

• Analyze payroll data for discrepancies and trends.

Employee Support:

• Serve as a point of contact for employee inquiries related to payroll, including pay slips, deductions, and tax deductions.

• Provide information to management on payroll policies and procedures.

System Management:

• Assist in maintaining and upgrading payroll software and systems.

• Implement process improvements.

Collaboration:

• Work closely with the HR department to ensure smooth onboarding, off boarding processes including benefits enrollment.

• Manage payroll deductions related to benefits/compensations.

• Assist in resolving any audit findings related to payroll processes.

Training and Development:

• Support training for new employees on payroll processes and systems.

• Stay updated on best practices in payroll management and system enhancements.

Confidentiality:

• Ensure the confidentiality and security of payroll information and employee records.

Key Performance Indicators:

• Timely processing of payroll.

• Number of payments made and processed.

• Number of errors made.

• Number of complaints from employees.

• Qualification: Bachelor’s Degree in Accounting, Finance, HR or a related field.

• Linguistic skills: Fluent in English (Spoken & Written)

• Experience: 4-5 Years’ Experience in Payroll Processing & administration.

• Age: Between 35 – 40 Years

• Residency status: Preferably Ugandan National or holder of Certificate of Residence, but open to Expatriates

Key Skills:

• Strong attention to detail.

• Proficiency in payroll software preferably Endeavour/ERP/SAP.

• Knowledge of Microsoft Excel.

• Knowledge of Labour laws, payroll laws and regulations.

• Excellent communication skills.

• Ability to work under pressure.